Front desk meeting coordinator

Company Description The Miami Anatomical Research Center (MARC) Institute is a premier bioskills lab and medical education center focused on surgical training, research, and innovation. Located in Miami, Florida, MARC provides state-of-the-art facilities where healthcare professionals, researchers, and medical device companies can work hands‑on with anatomical specimens. The institute offers customized lab setups, advanced imaging capabilities, 3D printing to support diverse training and product development initiatives. Team members at MARC contribute directly to advancing medical education and improving surgical techniques. Role Description The Front Desk Meeting Coordinator is a full‑time, on‑site role based in Miami, FL. This position is responsible for welcoming and checking in visitors, meeting participants, and course attendees, ensuring a professional and organized front desk experience. Daily tasks include managing meeting schedules and room bookings, coordinating sign‑in procedures, preparing name badges and materials, and maintaining accurate attendee records. The coordinator will handle phone calls and emails, provide directions and facility information, and liaise with internal teams to confirm logistics such as room setup, audiovisual needs, and catering. Additional responsibilities include monitoring the front desk area, resolving basic issues or escalations, and supporting event and training staff with administrative tasks as needed. Qualifications Strong customer service and communication skills, with the ability to interact professionally with healthcare professionals, clients, and visitors. Experience with scheduling, calendar management, and meeting or event coordination in an office, hospitality, or education environment. Solid organizational skills, attention to detail, and ability to manage multiple tasks and priorities in a fast‑paced setting. Proficiency with common office software and tools (e.g., email, calendars, spreadsheets, and document management systems). Ability to work on‑site in Miami, FL, with a reliable, consistent presence at the front desk. Comfort with following protocols and confidentiality requirements, especially in a medical and research setting. High school diploma or equivalent required; coursework or experience in administration, hospitality, or event management is a plus. Prior experience in a front desk, receptionist, or coordination role is preferred; experience in healthcare or education is beneficial. #J-18808-Ljbffr Miami Anatomical Research Center (MARC) Institute