Title Processing - Post Closer

Post Closer (Records Specialist)

At Black Oak Title, we believe the closing isn't the end it's the promise we keep after the celebration. Our Post Closers play a critical role in protecting our clients, partners, and reputation by ensuring every file is complete, accurate, and handled with care, long after the ink dries.

We're looking for a detail-driven, people-minded Post Closer (Records Specialist) who takes pride in precision, thrives in a fast-paced environment, and understands that great systems create great experiences.

If you love organization, accountability, and being the person who makes sure nothing falls through the cracks, you'll feel right at home here.

Responsibilities

What You'll Do

As a Post Closer at Black Oak Title, you'll be trusted with the final stewardship of our files and records. Your work ensures compliance, protects our clients, and supports our lenders, agents, and internal teams.

Your responsibilities will include:

• Communicating with clients and lenders through Qualia in a clear, professional, and timely manner
• Managing post-closing disbursements and following up on outgoing items to ensure completion
• Organizing, maintaining, and safeguarding physical and digital records
• Ensuring all files are accurate, complete, and up to date
• Retrieving files as requested by internal team members and clients
• Creating and indexing new records as needed
• Performing data entry with a high degree of accuracy and consistency
• Assisting with and improving record management policies and procedures to help us get 1% better every day

Qualifications

You'll Thrive Here If You

• Bring a college degree (BA or equivalent experience) and a solid foundation to build on
• Enjoy people teammates, clients, lenders, and agents and understand that relationships matter
• Welcome direction, coaching, and feedback, and see them as tools for growth
• Have experience in title processing, mortgage lending, or real estate, and understand how small details carry big consequences
• Are reliable, independent, and accountable you own your work from start to finish
• Communicate clearly and confidently, with strong research, analytical, written, and verbal skills
• Are comfortable using technology and systems like G Suite and Qualia, and open to learning new tools
• Take real pride in accuracy and attention to detail, knowing your work protects everyone involved
• Have a growth mindset curious, adaptable, and always willing to learn something new

Compensation $25 - $27 hourly About Black Oak Title LLC

The fastest-growing title and settlement company in the Mid-Atlantic, looking for team-oriented people who want to advance their careers and support our mission of creating a simple, professional, and enjoyable real estate experience for everyone! Our family-oriented philosophy and team-oriented focus on customer service are the driving forces behind our culture and success. We're looking for qualified individuals and look forward to discussing opportunities with you! Joining the family means you will be part of an amazing company culture and are entitled to an array of company benefits, including:

• Fun, collaborative work environment
• Comprehensive health + dental + vision insurance
• PTO
• 10 paid company holidays
• 401(k) Retirement Plan + generous company match
• Educational assistance
• Wellness Assistance
• Company events