Property Assistant/Legal Secretary

Job Title: Property Assistant/Legal Secretary
Job Code: EX0020
FLSA: Full Time/Salary-Exempt

About the Role: The R.E. Michel Company is a national wholesaler of HVAC/R equipment and supplies. We are looking for an organized, enthusiastic team member to support the Property Department and Legal Department. This position will report directly to the Property Manager but will also work closely with In-House Counsel.

What You'll Do:

• Locate and identify commercial real estate properties to purchase and/or lease throughout the United States using online real estate search tools.
• Obtain and review due diligence materials for real estate purchases.
• Confirm zoning for real estate purchases.Update lease abstracts with landlords.
• Review and/or draft commercial leases and addenda/amendments.Review and process utility bills and real estate taxes.
• Review and reconcile invoices related to real estate interests.Update and review all databases and records of real estate interests.
• Assist Accounting Department with statements of value/baseline values for real estate interests.
• Appeal real estate tax assessments when appropriate.
• Monitor vacant properties.
• Oversee leasing of commercial property to third party tenants, to include marketing property, screening potential tenants for creditworthiness, and preparation of commercial leases.
• Monitor all public notices and projects which impact real estate interests and/or branch operations.
• Review all easements, right-of-way acquisitions, and condemnations.
• Review and investigate property damage claims affecting the company's real estate interests.
• Assist and support Property Manager, others in the Property Department, and the Facilities Department.
• Receive service of process of all legal documents/filings/subpoenas/orders and direct them to appropriate department within company.
• Maintain updated list of registered agents, entities, and additional insureds with CT Corp and insurance companies.
• Investigate, submit, and oversee claims for damage from third parties.
• Review all legal claims asserted against company and assist Counsel with the investigation, administration, and resolution of all claims.
• Assist Legal Department with administrative tasks, correspondence, filing, organization, etc.
• Assist Legal Department with responding to subpoenas and discovery requests.
• General litigation support.
• Other duties as assigned.

What We're Looking For:

• This is an in-person position; hours are Monday through Friday 8:00 am - 5:00 pm. Remote work or a hybrid work schedule is not available for this position.
• Must be able to read, write, and communicate in English fluently and effectively.
• Minimum of 2 years' experience in commercial real estate required; general understanding of and experience with commercial real estate transactions.
• Minimum of 2 years' experience as legal secretary or legal administrator in law firm or in legal corporate setting. Familiarity with employment law, contracts, and personal injury law preferred.
• Comprehension of legal processes, legal terminology, and administration of insurance claims.
• Strong organizational skills with extreme attention to detail; thorough in documentation.
• Strong professional business letter writing and verbal correspondence.
• Understanding of the necessity of multiple review processes. Ability to collaborate on multiple reviews & edits to documents. Ability to implement input/feedback from Property Manager & Legal Admin.
• Ability to work with a sense of urgency; excellent time management skills.
• Ability to understand and carry out industry specific written and oral direction.
• Strong analytical, evaluation & research skills. Positive innovative approach to problem solving.
• Ability to exercise judgment and discretion. Must be professional at setting priorities and coping with competing demands.
• Optimum use of resources, cost-effective methods/procedures and cost reduction efforts.
• Ability to follow up to ensure completion of various assignments simultaneously.
• Excellent verbal & written communication skills to effectively correspond with contractors, landlords, realtors, all levels of management, branch personnel, municipal/government personnel and other professionals.
• Ability to keep information confidential. Breach of confidentiality is grounds for dismissal.
• Proficient with Microsoft Word, Excel & Outlook. Able to complete business mathematical functions.
• Travel may be required. Valid driver's license and current automobile insurance is required.

Ready to Join Our Team? If you're ready to take the next step in your career and join a company that values its employees, apply now! Grow with us at R.E. Michel Company, where opportunities abound, and excellence is rewarded. Hear firsthand from our employees about their experiences and why they love working with us! Watch here

R.E. Michel Company Benefit Package for Full Time Employees Includes:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Prescription Plan

• Wellness Discounts through Blue360

• Access to 24-Hour Nurse Advice Hotline

• Employee Assistance Program

• 401(k)

• Life and AD&D Insurance

• Supplemental Life and AD&D Insurance for Employees, Spouses/Domestic Partners and Dependents

• Short- and Long-term disability

• Critical Illness/Accident Insurance/Hospital Indemnity Insurance

• Employee Discount

• Employee Uniform Program

• Access to Working Advantage- Discounts on Entertainment, Shopping and MORE!

• Access to LifeMart- Discounts on Hotels, Apple Products and MORE!

• Career Advancement Opportunities & On-site training courses

• Weekly Pay- Every Friday

R.E. Michel Company, LLC is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.