Administrative Specialist

Operations Supervisor Direct and supervise administrative and department services on the Provider Support Team in the Department of OBGYN. Lead staff and delegate duties which may include meeting planning and facilitation, accounting support, payroll, training, small projects, and various back‑office functions. Implement procedures and policies while overseeing and ensuring the efficiency of team operations. Organize and schedule meetings and appointments. Job Summary Learn more about the benefits of working for University of Utah: benefits.utah.edu Responsibilities Field and answer team member questions about scheduling, message management, Epic, and Qgenda. Lead basic projects related to patient scheduling and templates under manager’s direction. Help facilitate refresher trainings and team huddles with the OBGYN Provider Support Team. Help with new‑hire onboarding and training. Build and maintain tip sheets and workflows for the OBGYN Provider Support Team. Manage team time‑off requests and UKG time‑card work; assist with coverage planning across the team for time‑off. Manage P‑Card approvals that come through Concur for purchases made by the administrative team members. Other duties as assigned. Team Culture Supports a transparent and supportive work environment. Reliable, displays a positive attitude, does not engage in gossip, supports the team, and is flexible. Communicates problems, issues and frustrations to supervisor and OB/WCSL leadership. Benefits University of Utah Health is proud to offer a generous benefits package. Our healthcare plans include medical, dental, prescriptions, basic vision coverage, and behavioral health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in the Well‑U Wellness Program. The retirement plan includes automatic enrollment into a University‑funded 401(a) plan with a contribution rate of 14.2%. Additional benefits include half‑off tuition for employees, their spouses, and their dependent children, life insurance, and discounts through many retail vendors. Visit the benefits website for more information at Minimum Qualifications One year of higher education can be substituted for one year of directly related work experience (e.g., a bachelor’s degree = 4 years of direct work experience). Requires a bachelor’s (or equivalency) degree plus 2 years of directly related work experience, or a master’s (or equivalency) degree. Supervisor‑level position in the Management track. Preferences Strong attention to detail with a focus on standardization and consistency. Demonstrated ability to stay organized and focused in a fast‑paced environment. Comfortable collaborating across divisions and teams. Prior experience in leading projects, initiatives, etc. Strong interpersonal skills with the ability to communicate clearly and professionally. Job Details Requisition Number: PRN45488B Full Time or Part Time: Full Time Work Schedule: Monday through Friday, 8:00 am to 5:00 pm. Some earlier mornings and later evenings may be required. Department: 00933 – OB/GYN Clinical Location: Campus Pay Rate Range: 39,950 – 65,950 Close Date: 8/26/2026 Open Until Filled: Yes #J-18808-Ljbffr