Office Coordinator - NetWorth Realty of Milwaukee

Office Coordinator

NetWorth Realty of Milwaukee is seeking an Office Coordinator! Are you the glue that holds everything together? The person who magically knows where every file, form, and missing pen is? Can you juggle chaos, keep things organized, and still answer the phone with a cheerful "Hello!"?

In this role, you'll support everything from recruiting and onboarding to office operations and transaction coordination, helping the team run like a well-oiled machine. If you're tech-savvy, detail-oriented, and can put out (figurative) fires while keeping your cool, this job is for you!

What You'll Be Doing (Besides Being Awesome):

Recruiting and Hiring:

• Manage the full candidate experience from application to onboarding, ensuring timely and professional communication
• Review incoming applications, screen candidates, and coordinate interviews with the manager
• Maintain accurate candidate records and update hiring pipelines in the applicant tracking system
• Assist with scheduling interviews, preparing candidate materials, and facilitating a smooth interview process
• Support onboarding by preparing new hire paperwork, coordinating start dates, and ensuring new team members feel welcomed and prepared
• Help promote open roles through job postings, outreach, and recruiting platforms

Administrative Mastery:

• Answer incoming calls with a courteous and friendly demeanor
• Maintain and organize office supplies, order inventory, and coordinate office equipment maintenance
• Sort and distribute incoming mail and process outgoing mail
• Manage the office calendar, scheduling appointments and meetings for the manager and associates
• Perform clerical duties such as data entry, filing, and preparing documents and reports
• Manage calendars for key deadlines, including inspection periods, earnest money due dates, and closing schedules

Transaction Support:

• Assist with the contract-to-close process to help ensure deadlines are met
• Serve as a point of communication between the office team, corporate staff, outside agents, lenders, and title companies
• Gather and organize documents for property transactions, including funding packets, earnest money deposits, and disclosures
• Upload completed property folders and maintain organized electronic filing systems

Financial & Record-Keeping:

• Create and maintain databases for team metrics and property profit analysis
• Record and submit monthly expenses via Expensify and Ramp
• Manage and pay office subscriptions, including water delivery, internet, RMLS dues, and more

Client, Vendor & Event Coordination (a.k.a. Keeping Things Fun & Functional):

• Coordinate with utility companies post-closing to ensure accuracy
• Order and distribute gifts for the office and clients
• Coordinate with professionals such as photographers for property listings
• Coordinate events, including dinners, sponsored events, and outings
• Plan travel arrangements for manager meetings and office trips
• Organize weekly morning meetings

What We're Looking For:

• Excellent verbal and written communication skills
• Exceptional organizational skills with strong attention to detail
• Ability to multitask and manage time effectively while meeting deadlines
• Strong interpersonal and customer service skills
• Proficient in Microsoft Office and related software
• High school diploma or equivalent required
• At least one year of office, administrative, or real estate experience required
• Recruiting or hiring experience is a plus
• Ability to lift 25 pounds
• Ability to sit at a desk and work on a computer for extended periods
• Must work in-person at the office
• Flexible schedule

Why Work With Us?

• Competitive pay: $17 - $19/hour, DOE
• Professional growth opportunities
• A fun, supportive team that values your contributions
• 401(k) opportunity and employee assistance programs

An equal opportunity employer. Details: Hourly, Non-Exempt, Part-Time, Non-Supervisory Location: 2514 S 102nd St #225, West Allis, WI 53227 Glassdoor Best Places to Work in 2017, 2018, 2019, & 2024!

Thank you for your interest. You will be considered for all the NetWorth Realty career roles at this location.