Listing Coordinator

We’re hiring two Listing Coordinators on our team at the Renee White Team at Keller Williams Realty. We are a high-volume real estate team in Walnut Creek, and this role is a key part of how our listings come to market. From coordinating vendors and timelines to preparing homes and supporting marketing, this work directly impacts the quality and success of every listing. This role is hands-on with a high level of ownership and accountability. What to Expect This isn't a remote or hybrid role. It requires being present full-time in the office and at properties throughout the week. This is a fast-paced environment that requires strong follow-through, attention to detail, and the ability to stay ahead of multiple moving parts. Who This Is a Fit For You don’t need to have done this exact job before. We’re looking for people who notice details, stay ahead, and get things done. People who take ownership of their work and follow through without being chased. If you’re looking for more challenge and ownership in your work, this could be a strong fit. Compensation & Benefits • Competitive salary + per-listing bonus structure • Paid time off and holidays • Additional benefits provided Responsibilities: Responsibilities include: • Managing timelines and next steps for each listing • Communicating with clients and ensuring approvals are in place • Coordinating vendors, scheduling, and follow-through • Keeping projects organized and on track from start to finish Other responsibilities include: • Meeting vendors onsite and documenting progress • Taking photos and videos to capture the property condition and updates • Preparing homes for staging and photography • Supporting marketing by selecting photos and drafting listing content • Organizing notes and next steps after each visit Qualifications: • Demonstrated ability to manage multiple priorities and keep things moving without constant direction • Strong attention to detail with a habit of catching what others miss • Takes ownership of work from start to finish and follows through consistently • Able to anticipate needs, stay ahead of timelines, and problem-solve in real time • Clear, concise communicator who can keep clients, vendors, and team members aligned • Highly organized and able to manage details without losing sight of the bigger picture • Comfortable operating in a fast-paced environment with shifting priorities • Reliable, accountable, and consistent in execution Required Experience • Experience coordinating projects, timelines, or vendors in a professional setting • Experience working in a structured, full-time role with a consistent schedule • Comfortable using basic technology tools such as Google Drive, email, and task or CRM systems Helpful but Not Required • Experience in real estate, property management, or home services • Experience with marketing tools such as Canva or similar platforms Work Environment & Expectations • This is an in-person role based in the office and at properties throughout the week (not remote or hybrid) • Valid driver’s license and comfortable with local travel for property visits • Comfortable being hands-on and involved in both planning and execution This role requires a high level of ownership. We’re looking for someone who takes initiative and follows through without being asked. Compensation: $72,800 - $83,200 yearly

• Responsibilities include: • Managing timelines and next steps for each listing • Communicating with clients and ensuring approvals are in place • Coordinating vendors, scheduling, and follow-through • Keeping projects organized and on track from start to finishOther responsibilities include: • Meeting vendors onsite and documenting progress • Taking photos and videos to capture the property condition and updates • Preparing homes for staging and photography • Supporting marketing by selecting photos and drafting listing content • Organizing notes and next steps after each visit

Compensation:
$72,800-$83,200 per year