All School Receptionist/Upper School Administrative Assistant

All School Receptionist/Upper School Administrative Assistant

Brentwood School, a vibrant and diverse K-12 independent school, is seeking an All School Receptionist/Upper School Administrative Assistant for its East Campus to begin in January or February 2027. This is a 12-month non-exempt position and reports to Assistant Director, Upper School.

The principal responsibilities include, but are not limited to:

Administrative Responsibilities:

• Responsible for all Upper School student attendance records
• Monitor students who arrive late and leave campus early
• Track truancy patterns in Upper School Students and report to the administration
• Communicate with families about attendance as needed
• Manage cell-phone locking and unlocking for students as needed
• Provide interdepartmental Orah support for faculty and staff
• Collaborate with the US Office in campus emergency procedures and preparedness
• Provide support to the Upper School Office during the end-of-year events season
• Provide support to the Upper School, Summer Programs, and All School departments (e.g., Head of School Office) as needed

All-School Receptionist Responsibilities:

• Field all calls to the East Campus with approximately 950 students and 200 faculty and staff
• Support faculty and staff regarding interdepartmental queries and needs
• Greet and direct visitors
• Perform additional duties as requested
• Maintain vigilance to child welfare as a mandated reporter per California law

Required skills:

• Experience with Blackbaud, Orah, and Google Suite
• Strong interpersonal communication and administrative skills
• Passion for supporting students and families
• Ability to provide a high level of customer service
• Ability to multitask with a focus on details
• Ability to work collaboratively
• Ability to prioritize and manage simultaneous demands with a willing, friendly attitude
• Ability to take initiative and work independently
• Ownership of role and responsibilities
• Commitment to core values of Trust, Respect, Responsibility, Honesty, Caring, Diversity, and Community
• Flexibility
• An interest in and openness to professional development
• A sense of humor, warmth of personality, and energy
• Strong collaboration and cross-cultural competency
• Minimum of a high school diploma

Other:

• Engage in professional and personal development with a consistent commitment to growth
• Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills
• Perform other duties or projects as assigned by the Assistant Director, Upper School or the Senior Administrative Team

While being vaccinated for COVID-19 is not required, it is strongly recommended

COMPENSATION: Brentwood School's employment requirements vary, from positions requiring no experience to those needing 20+ years of expert experience. Our salary range includes all levels of experience, from $24 - $26 per hour. Salaries are determined based on years of experience, education, full- or part-time status, the category of the role, and the number of months of worked per school year. Salary ranges do not include benefits, i.e. 403b retirement matching, paid lunch time, free breakfast and lunch, free parking, subsidy toward medical, dental, vision, life/AD&D plans, and generous time off. The pay range is an estimate and is not guaranteed. If hired, your actual base salary will be determined by your education, experience, and category.