Device Tracking Coordinator

Acute Care TechnologyResponsible for providing developing-level administrative and operational support to the Device Tracking team. This role performs routine customer outreach, documentation, data entry, ERP/database updates, queue monitoring, and support activities related to device tracking audits, product registrations, and device corrective actions. Work is performed with moderate supervision and follows established procedures, with escalation of complex or non-routine issues as appropriate.At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions. The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service. At ZOLL, you won't just have a job. You'll have a career—and a purpose. Join our team. It's a great time to be a part of ZOLL! Job Summary Responsible for providing developing-level administrative and operational support to the Device Tracking team. This role performs routine customer outreach, documentation, data entry, ERP/database updates, queue monitoring, and support activities related to device tracking audits, product registrations, and device corrective actions. Work is performed with moderate supervision and follows established procedures, with escalation of complex or non-routine issues as appropriate. Essential Functions Perform customer outreach activities, including follow-up phone calls and customer emails related to device tracking audits, product registrations, device corrective actions, or other Device Tracking activities using approved company communication tools, such as Microsoft Outlook. Document customer communications and communication attempts accurately and completely in designated call logs, trackers, databases, or applicable systems, such as Microsoft Excel, Microsoft Access, or other approved tools. Review, organize, and process Device Tracking information received through customer responses, product registrations, returned mail, email, phone calls, or other established channels. Perform routine data entry and updates in approved systems to support the accuracy and completeness of Device Tracking records. Navigate ERP/database systems, such as Oracle or other approved systems, to look up, verify, and update Device Tracking information as assigned. Support the execution of Device Tracking audit activities, including customer mailings, follow-up communications, response tracking, documentation, and routine reconciliation activities. Support device corrective action activities by completing assigned customer communications, tracking responses, reviewing returned mail, documenting follow-up attempts, and updating applicable records. Monitor assigned shared inboxes, queues, worklists, or trackers, including the DTF queue or other Device Tracking workflows. Identify routine discrepancies, missing information, or data inconsistencies and take appropriate action in accordance with established procedures. Escalate complex, conflicting, or non-routine issues to more experienced team members or the Device Tracking Supervisor. Follow established procedures, work instructions, templates, and quality system requirements when completing assigned tasks. Work with Device Tracking team members and other departments to support the collection, review, and maintenance of accurate Device Tracking information. Assist with routine reporting inputs, status updates, or data summaries related to audits, device corrective actions, product registrations, or Device Tracking activities. Maintain confidentiality, accuracy, and integrity of customer, device, and business-related information. Assist with team administrative tasks, documentation support, file organization, and process support activities. Perform other duties and responsibilities as assigned. Required/Preferred Education and Experience High School Diploma HS Diploma or equivalent required Two-year degree preferred At least 1+ year of related experience in customer service, administrative support, data entry, quality, regulatory, medical device, ERP/database support, or a related business environment. required Prior Device Tracking, quality system, regulatory, medical device, Oracle, ERP, Microsoft Access, or audit support experience preferred. Knowledge, Skills and Abilities Working knowledge of Microsoft Outlook, Word, and Excel. Ability to accurately enter, review, update, and maintain information in spreadsheets, logs, databases, ERP systems, or other tracking tools. Ability to learn and use Microsoft Access, Oracle, ERP systems, and other Device Tracking tools used by the business. Ability to navigate Oracle or other ERP/database systems to look up and update routine Device Tracking information. Strong attention to detail and accuracy when documenting customer communications, device information, and audit or corrective action activity. Good oral and written communication skills. Professional customer interface skills, including the ability to communicate clearly and courteously by phone and email. Ability to follow written procedures, work instructions, templates, and assigned workflows with moderate supervision. Strong organizational skills and ability to manage assigned tasks and priorities. Ability to recognize routine data discrepancies, incomplete information, or documentation gaps. Ability to identify when issues require escalation. Ability to work successfully with team members and other departments. Basic understanding of Device Tracking processes, audit support activities, product registration handling, and quality system expectations preferred. Willingness to continue developing Device Tracking knowledge and system proficiency. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Standing - Occasionally Walking - Occasionally Sitting - Constantly Talking - Occasionally Hearing - Occasionally Repetitive Motions - Frequently ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives. The hourly pay rate for this position is: $23.00 to $25.00 Factors which may affect this rate include shift, geography, skills, education, experience, and other qualifications of the successful candidate. Details of ZOLL's comprehensive benefits plans can be found at Applications will be accepted on an ongoing basis until this position is filled. For fully remote positions, compensation will comply with all applicable federal, state, and local wage laws, including minimum wage requirements, based on the employee’s primary work location. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or status as a protected veteran. ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. ZOLL Medical Corporation, an Asahi Kasei Group Company, develops and markets medical devices and software solutions that help advance emergency care and save lives, while increasing clinical and operational efficiencies. With products for defibrillation and monitoring, circulation and CPR feedback, data management, therapeutic temperature management, and ventilation, ZOLL provides a comprehensive set of technologies that help clinicians, EMS and fire professionals, and lay rescuers treat victims needing resuscitation and acute critical care. For more information, visit The Asahi Kasei Group is a diversified group of companies led by holding company Asahi Kasei Corp., with operations in the material, homes, and health care business sectors. Its health care operations include devices and systems for acute critical care, dialysis, therapeutic apheresis, transfusion, and manufacture of biotherapeutics, as well as pharmaceuticals and diagnostic reagents. With more than 30,000 employees around the world, the Asahi Kasei Group serves customers in more than 100 countries. For more information, visit