HR Coordinator

Human Resources Coordinator

Pinnacle Propane, LLC, a leading provider in the propane industry, is seeking a dynamic and driven Human Resources Coordinator to join our growing team. If you are passionate about building relationships, identifying new business opportunities, and driving growth, we want to hear from you!

At Pinnacle Propane, we pride ourselves on delivering safety, reliability, and exceptional customer service. Our commitment to innovation and sustainability positions us as a trusted partner for residential, commercial, and industrial propane solutions. Join us in making a difference in our community by providing top-notch propane services that power homes and businesses.

We value our employees and offer a comprehensive benefits package to support your well-being and work-life balance. When you join our team, you'll enjoy:

• Great Benefits: Including medical, vision, and dental insurance, among others.
• Life Insurance: Financial protection for you and your family.
• Community Volunteering Day: A paid day off to give back to the community and make a difference.
• Paid Time Off: Generous PTO and company holidays to relax, recharge, and spend time with loved ones.
• Retirement Savings Plan: Employer contributions to help you save for the future.

The HR Administrator is responsible for providing comprehensive administrative support throughout the employee life cycle and ensuring efficient office coordination. This role focuses on maintaining accurate records, handling HR documentation, and updating essential trackers, as well as managing office services and logistics. The HR Administrator plays a vital role in supporting the HR team and fostering a positive workplace environment by effectively managing the office and coordinating local initiatives.

Essential Duties & Responsibilities

• Administer new hire processes, including I-9 verification, monitoring onboarding progress, initiating pre-employment screening, and creating and issuing offer letters.
• Provide administrative support for employee offboarding, ensuring all required documentation and exit procedures are completed.
• Prepare and issue job change, termination, salary change, and other HR-related documents.
• Ensure all HR and office-related trackers are up to date and accurately reflect current statuses.
• Maintain accurate and up-to-date employee records in HRIS systems and employee files, ensuring compliance with company policies and legal requirements.
• Support the wider HR team with administrative activities as required.
• Direct and manage essential office services, including: security, maintenance, mailroom, archiving, cleaning, catering, waste disposal, and supplies restocking.
• Carry out administrative tasks to support SHV Executive visits, including: scheduling, logistics coordination, and hotel bookings.
• Act as an office ambassador, promoting a positive and inclusive workplace culture and driving local initiatives and event organization.
• Keep up to date with administrative, auditing, and reporting responsibilities required of the position.
• Ensure compliance with all company policies and procedures related to HR administration and office coordination tasks.
• Serve as a point of contact for employees regarding office-related matters and initiatives, providing information and support as needed.
• Assist in preparing the office budget, manage expenses, and liaise with the accounting department.
• Coordinate with vendors to ensure high-quality service delivery.

Qualifications and Requirements

Essential

• Minimum of 3 years of experience in HR administration or a similar role.
• Experience with administering and maintaining records in HRIS systems
• Strong knowledge of HR processes and best practices.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Understanding of legal requirements related to HR administration and office coordination.
• Proactive and able to work independently as well as part of a team.
• Demonstrated ability to foster a positive and inclusive workplace culture.

Desirable

• High School Degree
• Proficiency in using Workday and ADP HRIS systems.
• Experience in office management or coordination.
• Previous experience supporting executive visits and organizing events.
• Experience driving local initiatives and employee engagement activities.

Physical Demands

• Employee is regularly required to talk or hear, stand, and walk
• Employee is occasionally required to lift office products and supplies, up to 20 pounds

EEO Statement: Pinnacle Propane is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Pinnacle Propane complies with all applicable federal, state, and local laws regarding nondiscrimination and affirmative action.

Reasonable Accommodations: Pinnacle Propane is dedicated to providing reasonable accommodations for job applicants with disabilities. Should you require assistance or an accommodation during the application process due to a disability, kindly email View email address on click.appcast.io.

Pinnacle Propane strives to ensure its careers website is accessible to everyone, including individuals with disabilities. If you encounter any difficulties accessing Pinnacle Propane's careers website, please reach out to us at View email address on click.appcast.io so that we can offer the information or assistance you need through alternative methods and/or discuss a reasonable accommodation for the application process.

Drug-Free Workplace: Pinnacle Propane maintains a drug-free workplace. Employment is contingent upon successful completion of all applicable pre-employment requirements, including drug testing.

Solicitation Disclaimer: Pinnacle Propane does not accept unsolicited resumes or applications from recruitment agencies. Any unsolicited information submitted to Pinnacle Propane by third-party agencies will be considered property of Pinnacle Propane, and we will not be responsible for any fees associated with such submissions.