ADMINISTRATIVE ASSISTANT TO THE UNIVERSITY PRESIDENT AND PROVOST

Job Description

Job Description

Status Nebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Administrative Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as the front-facing presence of both offices and is essential to ensuring efficient daily operations, professional interactions, and seamless coordination across campus and with external partners.

The ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. A high level of discretion and professionalism is required, along with a warm, welcoming demeanor that reflects the values of Nebraska Wesleyan University. This non-exempt (hourly) position reports to the Executive Assistant to the President and Provost.

Department Office of the President; Academic Affairs Office

Key Responsibilities

• Manage complex calendars and schedules for the President and Provost, including coordinating meetings, events, and travel arrangements
• Serve as the primary point of contact for the President's and Provost's offices, greeting visitors and answering phones
• Monitor and assist with email communications and meeting requests as directed
• Coordinate logistical and administrative support for meetings, campus events, and special initiatives, including Board of Governors activities
• Support institutional events such as Opening Week, Matriculation Convocation, and Commencement
• Assist with administration tasks including maintaining schedules and records
• Provide administrative support to senior administrative leadership as needed
• Ensure smooth day-to-day office operations and contribute to a positive, service-oriented environment

Required Qualifications

• Exceptional organizational skills and a strong attention to detail
• Demonstrated ability to manage multiple tasks and competing priorities with accuracy and efficiency
• High level of discretion and experience handling confidential and sensitive information
• Strong interpersonal and communication skills with a professional, welcoming presence
• Ability to adapt quickly, remain flexible, and problem-solve in a dynamic environment
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, SharePoint, and Teams
• Experience supporting senior leaders is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.

Salary and Benefits

NWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service.

DOE/Q

How to Apply

To apply, please upload a cover letter, resume or curriculum vita, and the names of three professional references at the following URL: NWU encourages applicants to address how one or more of NWU's Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled.