Accounting Assistant / AP & AR

Job Description

Job Description

Now Hiring: Accounting Assistant / AP & AR

Location: Odessa, Texas

• This position is responsible for supporting daily accounting operations with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR) processes.
• The ideal candidate is organized, analytical, and committed to maintaining the accuracy and integrity of financial records while delivering exceptional internal and external customer service.
• This is an excellent opportunity for an accounting professional who thrives in a fast-paced environment and wants to contribute to the financial success of a dynamic organization.

Key Responsibilities but not limited to:

Accounts Payable (AP)

• Process, verify, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders and support documentation.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain vendor records and ensure proper filing of financial documents.
• Communicate professionally with vendors regarding invoices, payments, and account inquiries.

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and on schedule.
• Process incoming payments and apply receipts to customer accounts.
• Monitor customer balance and aging reports.
• Contact customers regarding outstanding invoices and assist with collections efforts.
• Investigate and resolve billing issues and account discrepancies.
• Assist with month-end AR reporting and account reconciliations.

General Accounting Duties

• Assist with monthly bank reconciliations and general ledger account reconciliations.
• Prepare journal entries and support month-end and year-end closing processes.
• Maintain accurate and organized financial records and documentation.
• Generate financial reports, spreadsheets, and account analyses as requested.
• Assist with audits, compliance reviews, and special accounting projects.
• Support payroll activities as needed.
• Respond professionally to internal and external inquiries.
• Perform administrative duties supporting the accounting and finance department.

Qualifications Required :

• Associate’s Degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 2 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting.
• Strong working knowledge of accounting procedures and financial principles.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with accounting software such as QuickBooks, Sage, Microsoft Dynamics, or similar ERP systems.
• Excellent attention to detail with a high level of accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and problem-solving abilities.

Qualifications Preferred :

• Experience with ERP systems and automated accounting processes.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Payroll processing experience.
• Experience in manufacturing, construction, industrial, or service-related industries.