Payroll Analyst

Overview We’re looking for an EMEA Payroll Analyst to join our global payroll team. This individual contributor will be a subject-matter expert and key partner for our EMEA payroll operations. You’ll own complex payroll processes, drive automation and process improvements, and serve as a trusted advisor to partners across Finance and People Operations. This role requires deep technical payroll expertise, a data-driven mindset, and the ability to lead through influence in a fast-paced, highly collaborative, and remote-friendly environment. In this role, you will: Own end-to-end processing of assigned EMEA payrolls (monthly), including salary, benefits, equity, and taxes, ensuring full compliance with local legislation Act as a subject matter expert for complex payroll environments (e.g., France, Germany), including statutory requirements, terminations, and variable pay considerations Drive scalable, standardized payroll processes across EMEA while maintaining country-specific compliance Partner cross-functionally with HR, Finance, Accounting, IT, and external vendors to ensure payroll accuracy and alignment with upstream/downstream processes Maintain operational excellence across the full payroll lifecycle (inputs → processing → validation → filings → post-payroll activities) Ensure timely and accurate execution of all statutory filings, tax payments, and year-end reporting requirements Manage relationships with third-party payroll providers to ensure service quality, compliance, and continuous improvement Support and validate payroll inputs including benefits, deductions, taxable income (e.g., equity, awards, relocation, one-time payments) Respond to employee payroll inquiries with a strong focus on accuracy, clarity, and service Own and execute on complex and sensitive payroll projects (e.g., compliance remediation, audits, process redesign) Support expatriate and shadow payroll processes across jurisdictions Partner with HR to ensure proper setup and tracking of all leave types (vacation, sick, statutory leaves) where required for payroll compliance Contribute to new country payroll implementations and global expansion efforts Take ownership of ambiguous problems, drive clarity, and lead solutions end-to-end without requiring constant direction Operate effectively in a fast-paced, evolving environment where priorities may shift and not everything is fully defined AI-First & Systems Focus Leverage Workday and AI-driven tools to automate payroll processes, reduce manual effort, and improve accuracy Identify opportunities to use automation and AI to streamline calculations, validations, and reporting Use payroll data to provide insights and improve decision-making across Finance and HR Continuously evaluate and improve systems, integrations, and data flows across payroll, HRIS, and finance tools Controls & Compliance Maintain strong knowledge of SOX controls , documentation, and audit requirements Ensure payroll processes are well-documented, controlled, and audit-ready Proactively identify and mitigate compliance risks across jurisdictions Qualifications 3–5+ years of payroll experience with a focus on EMEA payroll processing and compliance Strong experience managing complex payrolls (e.g., France, Germany) and navigating country-specific regulations Experience working across multiple EMEA countries in a multinational environment (required) Deep understanding of statutory requirements (tax, labor law, social security, pensions, benefits, terminations, transfers) Experience with Workday Payroll strongly preferred Experience processing equity transactions (RSUs, stock options, ESPP) Experience with expatriate / shadow payroll (preferred) IPASS qualification required Skills & Attributes Strong analytical and problem-solving skills; comfortable working with large data sets Advanced Excel skills (VLOOKUPs, pivot tables, data analysis) Ability to manage multiple priorities and deadlines in a fast-paced environment Comfortable working in ambiguity and able to independently prioritize, make decisions, and move work forward High attention to detail and strong ownership mindset Strong ownership mindset with the ability to lead initiatives and drive outcomes without close supervision Ability to adapt quickly, pivot as needed, and operate effectively in a complex, rapidly changing global environment Excellent communication and stakeholder management skills Proven ability to step into undefined situations, assess risk, and build structure where none exists Strong customer service orientation High level of integrity and confidentiality Additional Fluent in Business English (written and spoken) Additional European languages are a plus Global payroll experience strongly preferred Must have a global mindset and ability to operate across diverse regulatory environments We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you. If you need accommodations or assistance due to a disability, please reach out to us using this form. Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here. India Applicants: link to HubSpot India's equal opportunity policy here. Equal Opportunity HubSpot, Inc. is an equal opportunity employer. As a federal contractor, we take affirmative action to ensure equal opportunity and all candidates are considered without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, physical or mental disability, veteran status, or any other legally protected characteristics. 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