Global Event Coordinator

Job Description

Job Description

Description:

POSITION SUMMARY

We’re looking for a highly organized Global Event Coordinator to support the planning and execution of our annual global conference and related events. This role plays a key part in delivering seamless, high-quality experiences for attendees across multiple regions.

A central focus of this position is ownership of the event registration platform and attendee journey, ensuring a smooth user experience, accurate data management, and meaningful insights to improve event performance.

SUPERVISORY RESPONSIBILITIES

No supervisory responsibilities for this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support end-to-end planning and execution of global events (in-person, virtual, hybrid
• Own and manage the event registration platform (build, configuration, reporting, and optimization
• Oversee attendee registration, qualification tracking, and data integrity
• Coordinate logistics including venues, vendors, hotels, and transportation
• Develop event agendas, run-of-show documents, and timelines
• Partner cross-functionally (marketing, operations, IT, leadership) for alignment
• Manage speaker logistics and stakeholder coordination
• Execute attendee communications (pre-event, onsite, and post-event)
• Track and report on event KPIs and performance metrics
• Support onsite execution, staff coordination, and issue resolution

Additional Duties: Support other event and recognition functions as needed

Travel Requirements: Domestic and international travel up to 25%

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Business, or related field preferred (or equivalent experience)
• 5-8 years of experience in event coordination or event management (global experience preferred)
• Hands-on experience with event registration platforms (e.g., Cvent, RainFocus, InEvent)
• Excellent stakeholder management, high emotional intelligence, confident and concise communication
• Strong organizational and project coordination skills
• Ability to manage multiple projects and events simultaneously
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).

Keys to Success

• Continually improves the attendee experience from online registration to post-event communication
• Strong attention to detail and accountability
• Proactive communicator and problem solver
• Ability to stay calm under pressure and anticipate challenges
• Focus on delivering an exceptional end-to-end attendee experience
• Collaborative mindset with strong ownership
• Strengthens the team and elevates culture
• Embraces the first in, last out mentality

Work Environment & Physical Demands

LifeWave will operate as an in-office organization, and all employees are required to work onsite in alignment with corporate policy. While performing the duties of this job, the employee is regularly required to work at a computer workstation and be mobile within the office. Occasional movement of up to 25 pounds may be required.

LifeWave is committed to creating an inclusive workplace that values diversity and promotes equal opportunities for all. We embrace the principles of the Americans with Disabilities Act (ADA) and strive to provide reasonable accommodations to qualified individuals with disabilities.

In our pursuit of building a diverse and talented team, we encourage candidates of all abilities to apply for positions at LifeWave. If you require accommodation during the application or interview process, please inform our HR department, and we will work with you to ensure your needs are met.