ADMINISTRATIVE ASSISTANT I

Administrative Assistant I - 37001159

This position is located in Key Largo, Florida

Position Overview and Responsibilities:

John Pennekamp Coral Reef State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing a high level of administration to Park Manager in managing John Pennekamp Coral Reef State Park and Dagny Johnson Key Largo Hammock Botanical State Park. The applicant must possess good administrative skills and be able to work independently. Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. This position is responsible for providing a high level of administration to Park Manager in managing John Pennekamp Coral Reef State Park and Dagny Johnson Key Largo Hammock Botanical State Park. Assists park manager in planning, coordinating, and implementing all administrative activities for such required accounting procedures as: annual ticket audits, purchasing audits, budget monitoring, the overseeing of fiscal data and records, development and promulgation of policies and procedures to implement Department guidelines. Daily, weekly and monthly reports. Oversees Purchasing Card (P-card) process ensuring accuracy and timely submission. Acts as purchasing agent for P-cards and My Florida Market Place. Assists in administrative activities related to computerized reservation system. Coordinates work duties for employees such as OPS Toll Collectors and OPS Clerical staff. Aids with routine and special correspondence relating to inquiries from the public, organizations, or other governmental agencies relating to a wide variety of subjects including park information, operating policies/procedures, administrative rules, employment opportunities, facilities, services, and various activities requiring specific knowledge of Bureau philosophies, administrative rules and operating policies, and procedures. Monitors performance evaluations ensuring timely submission. Develops management reports and summaries of operational data on a variety of subjects for use in making decisions on management of park's activities and services. This includes close liaison with Park Manager and Assistant Park Manager. Handles special assignments, coordinates travel arrangements and makes hotel reservations. Performs related work as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF: administrative principles and practices

KNOWLEDGE OF AND ABILITY TO: accurately and completely fill out forms and/or reports act as authorized purchasing agent for My Florida Market Place and purchasing (P-card) transactions

SKILL IN: operating general office equipment use of database and word processing software planning, coordinating and implementing meetings, training programs and special events

SKILL IN AND ABILITY TO: utilize a computer and software programs such as Microsoft Office Suite efficiently and accurately perform cash register transactions including cash handling and making correct change type letter, memoranda and other standard business forms in correct format prepare and maintain financial records maintain a budget and submit associated reports in established timeframes organize files and other records act as office receptionist and handle telephone calls in a courteous and effective manner

ABILITY TO: understand and apply applicable rules, regulations, policies/procedures relating to administrative functions prepare and maintain financial records communicate effectively verbally and in writing prepare correspondence and administrative reports work independently establish and maintain effective working relationships with others

Minimum Qualifications:

Valid driver's license

Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay: $3,083.33 plus $105.73 Competitive Area Differential Monthly/$37,000.00 annually

Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work: John Pennekamp Coral Reef State Park Mile Marker 102.5 Overseas Highway Key Largo, Florida 33037

SUPERVISOR: Shane Zigler, Park Manager View phone number on click.appcast.io

Key Largo's John Pennekamp Coral Reef State Park is one of a kind, offering an amazing glimpse into the underwater world. Renowned for being the country's first undersea park, John Pennekamp Coral Reef State Park encompasses an impressive 70 nautical square miles. While many visitors view the park's colorful coral reefs and teeming marine life on a glass-bottom boat tour, one can get an even closer look by scuba diving or snorkeling. Canoeing and kayaking through the park's waters are popular activities; fishing is permitted in designated areas. Visitors can also enjoy walking on short trails through tropical hammocks, picnicking or swimming at the beach. The visitor center features several large saltwater aquariums filled with sea creatures, and nature videos are shown in its theater. Full-facility and youth/group campsites are available. Dive in to explore Florida's Coral Reef at the park.

The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click ); Tuition waivers; Total Compensation Estimator Tool And more! For a complete list of benefits, visit

Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: View email address on click.appcast.io HR_Recruitment@ FloridaDEP.gov An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at View phone number on click.appcast.io. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location: KEY LARGO, FL, US, 33037