Administrative Assistant

Job Description

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Manager as needed.


Pay: 25.00/hr

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.


Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Team Member Benefits | Staff & Management

Responsibilities

• Assist the Account Manager and/or Assistant Account Manager with any admin duties.
• Conduct and answer phone calls/emails & door access intercom system.
• Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
• Verify and create schedules and hourly reports for staff in EPAY.
• Track daily missed punches and communicate with staff members to get them corrected.
• Maintain files and documents organized for easy management access.
• Mail checks for hourly employees.
• Complete and send off Employee change forms.
• Oversee that all tags have been submitted and approved by each manager.
• Assist managers with ordering supplies.
• Keep record of all Safety trainings.
• Keep record of SWOP & LET reports.
• Maintain small tools and equipment inventory files.
• Conduct MVR checks.
• Assist with Tag Pricer, & Corrigo Work Orders.
• HR Related Functions
• Post job requisitions on Job Align and social media.
• Review all incoming applications, and conduct phone screens.
• Schedule interviews and assist managers in conducting them as needed.
• Conducts and follow up on all background checks and badging.
• Provide manager and employees with employee number once hired.
• Schedule and assist in training/orientations for new employees as needed.
• Create new employee personnel folders, and maintain all employee files.
• Assist hourly employees with any questions or concerns.

Qualifications

• 1-3 years of administrative experience with strong skills in communication, organization, data entry, and customer service
• Proficiency with Microsoft Office (especially Excel), timekeeping/scheduling systems, and the ability to maintain accurate employee, payroll, and safety records
• Ability to handle confidential HR tasks, support onboarding, manage multiple priorities, and work effectively with managers, staff, and clients

About Us

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit