Office Administrator

Job Description

Job Description

We are seeking a detail-oriented, proactive Office Administrator to keep the office operations running smoothly, ensure regulatory and vendor compliance, and support cross-functional teams. This role manages deadlines, renewals, office logistics, and light HR coordination.

Key responsibilities

• Track vehicle registration renewals
• File Secretary of State annual reports
• Manage Registered Agent renewals
• Oversee software license renewals
• Maintain office deadline/calendar management
• Support ongoing state sales tax registrations
• Create new customer records in ERP
• Order and manage office supplies
• Coordinate with office vendors
• Partner with HR on office events
• Manage fuel software administration
• Coordinate office maintenance and service visits
• Oversee shipping/mailing and PO box renewals (including other regions)
• Manage asset allocation (computers, hardware, peripherals)
• Track resale certification expirations
• Maintain customer sales tax exemption documentation
• Track and collect vendor insurance/COIs
• Schedule meetings (e.g., monthly corporate meetings)
• Research and evaluate new platforms/programs
• Perform related duties as business needs evolve

 

Qualifications

• Minimum 2+ years in office administration, operations, or compliance support
• Strong organizational and deadline management skills
• Proficient with Microsoft 365/Google Workspace and basic ERP/CRM data entry
• Familiarity with registrations, licenses, and corporate compliance a plus
• Excellent communication and follow-up skills
• Ability to handle confidential information discreetly

 

Preferred

• Associates or higher education level; 5-7 years of recent hands-on experience in lieu of considered.
• Experience with sales tax exemptions/resale certificates
• Prior exposure to Registered Agent/Secretary of State filings
• Basic understanding of asset management and software licensing

 

This is an in-person position. No relocation is available at this time.