Accounting Coordinator

Company Description East End Hospice (EEH) is an independent, not-for-profit hospice provider serving Eastern Long Island since 1991. EEH offers expert end-of-life care, comfort, and support to terminally ill patients, their caregivers, and grieving families across more than 450 square miles and at the Kanas Center for Hospice Care, the region’s only dedicated hospice facility. Each year, licensed professionals and over 160 trained volunteers support more than 800 patients and hundreds of bereavement clients at no cost. EEH is recognized for exceptional quality, consistently earning high caregiver satisfaction ratings and multiple honors, including four-star status on Medicare.gov’s Care Compare and recognition as a Top 10 Hospice in New York State. As the region’s leading bereavement and grief counseling provider, EEH’s Zinberg Family Bereavement Center delivers specialized counseling and programs for adults and children. Role Description The Accounting Coordinator, reporting to the Finance Director, is a full-time, on-site role based in Westhampton, NY, responsible for supporting the day-to-day financial operations of East End Hospice. This position assists with processing and recording journal entries, maintaining general ledger accuracy, and supporting month-end and year-end closing activities. The role includes assisting with financial reports, reviewing supporting documentation, and helping ensure compliance with internal controls and applicable regulations. The Accounting Coordinator collaborates with finance and program staff to track expenses, monitor budgets, and respond to internal inquiries regarding financial data. Additional responsibilities may include assisting with accounts payable, accounts receivable, grant reporting support, and providing documentation for audits and external reporting. Responsibilities Assist the Finance Director with the corporation’s financial recordkeeping procedures, including but not limited to cash disbursements, cash receipts, accounts payable, accounts receivable, payroll-related entries, journal entries, trial balances, financial reports, balance sheets and supporting schedules. Prepare and post routine monthly journal entries, including payroll accruals, vacation accruals, 403(b) match accruals, thrift shop inventory, investment activity and prepaid insurance entries. Perform credit card reconciliations, thrift shop sales reconciliations, daily banking reconciliations and reconciliations with Development/Fundraising records. Maintain and update grant spreadsheets as grants are received and activity occurs. Assist with month-end, quarter-end and year-end closing processes. Prepare sales tax information for the thrift shop and assist with other periodic filings and reporting as needed. Process and reconcile quarterly benefit and insurance-related invoices. Assist the Finance Director with budget entry, budget schedules and financial reporting support. Assist with annual audit preparation, including maintaining organized supporting documentation for accounting transactions, reconciliations and schedules. Annual 1099 reporting, W-2 review and year-end payroll-related processes. Maintain recurring year-end payroll items in ADP Workforce Now, including batch-related items as directed. Support the development and improvement of accounting processes to ensure timely and accurate reporting. Perform other functions as assigned by the Finance Director. Qualifications Minimum of 4 years of accounting, bookkeeping or finance experience required. Prior experience with general ledger activity, journal entries, reconciliations, accounts payable, accounts receivable and payroll-related accounting required. QuickBooks Desktop experience required. ADP Workforce Now experience strongly preferred. Nonprofit, healthcare, hospice, grant accounting or fund accounting experience preferred. Excellent organizational skills and strong attention to detail required. Accuracy, confidentiality and follow-through are essential. Ability to set priorities, meet deadlines, handle recurring monthly/quarterly/annual tasks and work efficiently in a fast-paced environment. Ability to work independently while communicating effectively with the Finance Director and other departments. #J-18808-Ljbffr East End Hospice