Payroll Coordinator

Job Description

Job Description

Cypress Health Partners is a leading provider of outpatient physical therapy in the Northeast, offering exceptional MSK care through two regionals brands – Bay State Physical Therapy and MVPT Physical Therapy. We are a provider owned and operated company and are devoted to the health and wellbeing of our patients. Offering exceptional, innovative chiropractic and physical therapy services, our dedicated professionals strive to restore each individual’s maximal function.

We are searching for a Payroll Coordinator to join our growing business!

Basic Function:

As part of the HR Team, the Payroll Coordinator reports directly to the Payroll Manager and plays a key role in supporting accurate, timely payroll processing in accordance with federal, state, and company policies. This position supports multi-entity, multi-state payroll operations, helps maintain payroll compliance, and safeguards employee confidentiality while supporting over 1,100 employees.

Responsibilities:

• Assists with training and support for managers/timekeepers on timecard processes and payroll deadlines.
• Participates in process improvement efforts and documentation updates related to payroll workflows and controls.
• Supports payroll-related audits by gathering documentation and responding to routine information requests.
• Assists with off-cycle payrolls and special pay runs (e.g., bonuses) as assigned and under direction.

Essential Functions:

• Maintains payroll documentation, checklists, and records to support internal controls and audit readiness.
• Provides first-line support to employees regarding payroll timelines and routine questions; delivers accurate, professional customer service while maintaining confidentiality.
• Generates standard payroll reports (e.g., exception, variance, and audit reports) and assists with basic reconciliations; escalates complex issues (e.g., retro pay, garnishments, tax questions) to the Payroll Manager as needed.
• Enters approved time and pay adjustments (e.g., timecard corrections, PTO entries, approved pay codes) and ensures accurate coding consistent with company policy.
• Processes routine payroll-related employee updates and verifies that changes align with established procedures and approvals.
• Monitors timecard completeness and exception reports; follows up with managers/timekeepers to resolve missing punches, approvals, and discrepancies prior to payroll deadlines.
• Supports payroll processing for multi-entity, multi-state employee populations by preparing and validating payroll inputs in ADP Workforce Now.

Requirements:

• Strong communication and customer service skills; ability to collaborate effectively with managers and teammates across locations.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Strong attention to detail, ability to meet deadlines, and ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Excel (filters, sorting, and basic formulas) and comfort working with reports and data audits.
• Hands-on experience with ADP Workforce Now required (time & attendance/timecard review and payroll-related employee data maintenance).
• 1+ year of payroll experience required.
• Associate’s Degree required.

Preferred Qualifications:

• Hands-on experience with ADP Workforce Now required (time & attendance/timecard review and payroll-related employee data maintenance).
• Knowledge of wage and hour concepts and payroll best practices.
• Experience supporting multi-state payroll or multiple company codes/entities.

Cypress Health Partners is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.