Legal Administrative Coordinator

Job Description

Job Description

Position: Legal Administrative Coordinator

Location: Westbury, NY (On-Site)

Company: Prestigious National Law Firm

Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, comprehensive benefits package, PTO, and 401(k).

Position Summary

A nationally recognized law firm is seeking a Legal Administrative Coordinator to support attorneys within its busy litigation practice. This position is responsible for coordinating a wide range of administrative, document management, and case support functions to help ensure matters are handled efficiently and deadlines are met. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced legal environment.

Responsibilities

• Provide administrative and operational support to attorneys across a variety of litigation matters.
• Draft, revise, proofread, and finalize legal correspondence, pleadings, reports, and case-related documentation.
• Coordinate attorney calendars, including client meetings, depositions, court appearances, mediations, and internal meetings.
• Monitor important case dates, filing requirements, and deadlines to support effective matter management.
• Maintain organized electronic and physical files, ensuring records remain accurate, current, and easily accessible.
• Assist with document productions, exhibit preparation, hearing materials, trial binders, and court filings.
• Communicate professionally with clients, court personnel, vendors, and opposing counsel regarding scheduling and administrative matters.
• Support attorneys with time entry, expense reporting, travel coordination, and other administrative projects as needed.

Qualifications

• Minimum of 5 years of experience in a legal administrative, legal secretary, litigation support, or comparable law firm role.
• Previous experience supporting attorneys within a litigation practice environment.
• Advanced proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Strong document preparation, editing, and proofreading skills with exceptional attention to detail.
• Ability to prioritize assignments, manage competing deadlines, and maintain accuracy under pressure.
• Excellent organizational skills with the ability to handle multiple matters simultaneously.
• Strong written and verbal communication skills with a professional and client-focused approach.
• Reliable, proactive, and able to work both independently and collaboratively within a team-oriented environment.

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