Vendor Relations Coordinator

Job Description

Job Description

Vendor Maintenance Contractor Support Specialist

KeenLogic is seeking a Vendor Maintenance Contractor Support Specialist to support the U.S. House of Representatives, Office of Finance – Office of Accounting .
This position supports the maintenance of vendor and customer records in PeopleSoft, including collecting and validating banking and tax identification information, processing vendor table additions and modifications, responding to vendor inquiries, and supporting IRS Form 1099 reporting. The ideal candidate is detail-oriented, organized, dependable, and comfortable working independently in a high-volume, fast-paced, and confidential environment.

Position Details

• Contract Length: November 15, 2026 – March 31, 2027
• Schedule: 40 hours/week
• Core Hours: Monday – Friday, 8:30 AM – 5:30 PM with a 1-hour lunch
• Location: O’Neill House Office Building, Washington, DC – fully onsite

Required Qualifications

• High School Diploma or equivalent
• Minimum 3 years of experience with PeopleSoft , specifically the Vendor and Accounts Payable modules
• Minimum 3 years of experience with Microsoft Office Suite
• Experience working in a high-volume customer service environment
• Strong organizational skills and attention to detail
• Working knowledge of computers and standard office systems
• Ability to multitask effectively in a complex, fast-paced, confidential team environment
• Dependable, self-motivated, and capable of working independently

Job Expectations

• Maintain accurate and complete vendor and customer records within PeopleSoft
• Handle a high volume of calls, emails, and documentation while maintaining accuracy and professionalism
• Communicate directly with vendors to obtain required documentation and resolve inquiries
• Work closely with Accounting staff to support timely vendor payments
• Maintain confidentiality when handling vendor, banking, and tax identification information
• Review vendor data for completeness, accuracy, and duplicate records
• Support data quality and reporting requirements related to vendor maintenance and IRS Form 1099 reporting
• Identify and recommend improvements to vendor maintenance and Accounts Payable processes

Key Responsibilities

• Follow up with vendors as needed to obtain required certification documentation
• Obtain, validate, and maintain W-9 vendor information
• Collect and validate required banking and tax identification information
• Assist with the preparation of IRS Forms 1099 for vendors meeting applicable criteria
• Update vendor and customer profiles in PeopleSoft
• Process daily vendor table modifications and additions related to payment and procurement activities
• Provide expertise and recommend process improvements for maintaining the Vendor and Accounts Payable modules in PeopleSoft
• Work closely with Accounting staff to help ensure timely payment of vendor invoices
• Assist with maintaining current vendor standard desk operating procedures
• Perform database cleanup and periodic reviews to ensure records are complete, accurate, and free of duplicates
• Respond to vendor inquiries by phone and email
• Process a high volume of calls and incoming documentation
• Perform additional administrative responsibilities as assigned

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