Administrative Assistant

Administrative AssistantTryfacta is a leading, nationally renowned Workforce Management Solution provider for private & public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems. Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)! Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.Tryfacta is seeking a Administrative Assistant for our client in Las Vegas, NV 89104. This is a temporary contract assignment. Position Title: Administrative Assistant Location: Fremont Office: 2830 E. Fremont St., Las Vegas, NV 89104 (Tuesday-Friday); remote on Mondays ONLY since the office is closed. Duration: 6 Months Work Schedule: 40 hours, Monday-Friday 8AM-4:30PM, 30-minute lunch break Additional Information: For remote work on Mondays, internet service required (not provided by SNHD) at their remote site. If this is a barrier, they can report to the Decatur office. Previous experience with Envision Connect and or Accela software systems Ability to learn new software and be competent with data entryJOB DEFINITION: Responsible for providing a variety of technical, complex, or specialized office support activities to assigned department/function.ESSENTIAL FUNCTIONS & DUTIES: This job description lists examples of essential duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.Develops and manages databases, spreadsheet files, and special report formats.Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.Provides information to the public or District staff that requires the interpretation of policies, rules, or procedures.Arranges meetings by notifying attendees, reserving rooms, and making lodging and/or meal arrangements.Organizes, maintains, and purges various departmental files.Prepares and composes correspondence, reports, forms, contracts and specialized documents.Proofreads typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.Enters and retrieves data to prepare departmental reports; reviews report accuracy and makes corrections as required.Oversees and performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.May serve as receptionist to receive and screen visitors and telephone calls; directs the caller to the proper person or personally handles the call; provides information requiring interpretation of District policies, rules, and procedures.May train others in work procedures or direct the work of others on a project or relief basis.Perform related duties and responsibilities as required.To be considered for this position, you should have: [ Skills, Education, or Experience] MINIMUM QUALIFICATIONS Education, Training, and Experience:High school diploma or equivalent and two (2) years of administrative support experience.Professional experience in State or local government preferred.Certificates, Licenses, and Registrations:NoneKNOWLEDGE, SKILLS, AND ABILITIES Knowledge of:Policies and procedures of the department to which assigned.Use of specified computer applications involving word processing, data entry and/or standard report generation.Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats.Business arithmetic; applicable regulations, policies, and statutes.Office administrative practices and procedures.Business letter writing and the standard format for typed materials.Record keeping principles and practices.Correct business English, including spelling, grammar and punctuation.Techniques for dealing with the public, in person and over the telephone.Skill and Ability to:Perform technical and specialized office support work.Read and explain District rules, policies, and procedures.Analyze and resolve varied office administrative problems.Organize, maintain, and research office files.Compose correspondence independently or from brief instructions.Compile and summarize information and prepare periodic or special reports.Organize own work, set priorities, and meet critical deadlines.Contribute effectively to the accomplishment of team or work unit goals, objectives, and activities.Work collaboratively with a variety of individuals from various socio-economic, ethnic and cultural backgrounds.PHYSICAL REQUIREMENTS/WORK ENVIRONMENT The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements: Mobility to work in a typical office setting, use standard office equipment; stamina to sit, stand, and walk for extended periods of time; agility and strength to exert up to 25 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move/carry objects; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Work Environment: Work is performed in a standard office environment with regular internal and external communication and potential exposure to high noise levels. Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.