Senior Administrative Assistant

Senior Administrative Assistant

SENIOR ADMINISTRATIVE ASSISTANT, Department of Mechanical Engineering - Laboratory for Translational Engineering, to provide high-level, complex, and diverse administrative support for Professor Giovanni Traverso and the Laboratory for Translational Engineering. The lab is based at MIT and works closely with collaborators across the Broad Institute of MIT and Harvard, Mass General Brigham, Brigham and Women's Hospital, Harvard Medical School, and external academic, clinical, government, philanthropic, and industry partners. Responsibilities include serving as a central administrative resource for the lab; responding to complex inquiries; preparing course, research, proposal, correspondence, report, presentation, and sponsor materials; maintaining web content, databases, rosters, shared files, records, and filing systems; processing purchasing, reimbursements, invoices, Concur reports, and financial documentation; monitoring and reconciling accounts; scheduling complex meetings, travel, and itineraries; coordinating high-profile events and sponsor visits; supporting research proposals and sponsor interactions; coordinating with MechE HR on personnel processes and annual development reviews; interfacing with the International Scholars Office on visa-related processes; tracking appointment and renewal notices; supporting EHS and biosafety training, certification, inspection, and compliance coordination; updating eFPR; coordinating onboarding, offices, keys, and card access; maintaining a welcoming office environment; handling confidential matters with discretion; training or guiding others on administrative procedures; providing backup support; and performing other duties as assigned.

The full job description is available here:

REQUIRED: High school diploma or equivalent; a minimum of five years of administrative, office, academic, research, healthcare, or related experience; excellent interpersonal and communication skills; strong organizational skills; ability to manage multiple priorities; discretion with confidential information; experience with travel, invoices, purchasing, account reconciliation, and reimbursements; Microsoft Office proficiency; website-update experience; and willingness to learn new software and MIT systems. PREFERRED: MIT experience.

This is a 40-hour/week, 100% in-person position based at MIT. Regular remote work is not anticipated.