Travel Coordinator

Salary: $43,000.00 - $54,700.00 Annually
Location : Normal
Job Type: Full-Time
Job Number: 202300693
Department: Office of the Comptroller
Opening Date: 11/06/2025
Closing Date: Continuous


Description


Summary:
Under the general supervision of the Travel Director, processes travel reports for university staff.

Examples of Duties


Essential Duties and Responsibilities:

• Process travel request and expenses reports in SAP Concur and traditional paper form for student travel.
• Analyze invoices, receipts, and other documentation for accuracy, verifying the completeness of documentation to approve, deny, and clear travel charges incurred.
• Communicate with University faculty, staff, and students related to travel.
• Conduct trainings with the University faculty and staff on SAP Concur travel management system.
• Ensure that all travel follows the University and Alabama State policy and procedure.
• Process monthly liquidations for travel encumbrances.
• Process reconciliations for travel advances.
• Maintain relationships with all Faculty, Staff, and Student.
• Process request in an efficient and timely manner.
• Attend travel trainings and professional development trainings to stay abreast of information pertaining to travel.
• Must be customer focused, employ excellent judgment, discretion and employ excellent customer service skills.
• Ability to use independent judgment.
• Must understand customer service standards and procedures
• Must pay attention to detail.
• Must have the ability to work with people at all levels inside and outside the University.
• Must be able to adapt to a fast-paced environment.
• Perform other duties as assigned.

Typical Qualifications


Minimum Position Requirements (including certifications, licenses, etc.):

• B.S. Degree in Business Administration, Business Management, Accounting or related field.
• One (1) - Two (2) years of professional level experience with customers, travel, reconciliation and compliance.
• Two (2) - Three (3) years of customer service experience.
• Must have a detailed understanding of, and experience with Microsoft Excel, Word, Outlook and Adobe Pro software.
• Must pay attention to detail.

Supplemental Information
Knowledge, Skills, and Abilities:

• Strong interpersonal skills, a friendly attitude, be customer service oriented
• Strong analytical skills, be detailed oriented
• Work well under pressure and tight deadline schedules

Preferred Knowledge:

• Knowledge of State of Alabama travel regulations
• Knowledge of computer applications such as Ellucian Banner, Excel, and MS Word

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, vacation, and sick leave.

To learn more details, visit our benefits page at
01


Do you have a B.S. degree in Business Administration, Business Management, Accounting or related field?

• Yes
• No

02


Do you have one (1) - two (2) years of professional level experience with customers, travel, reconciliation and compliance?

• Yes
• No

03


Do you have two (2) - three (3) years of customer service experience?

• Yes
• No

04


Do you have a detailed understanding of, and experience with Microsoft Excel, Word, Outlook and Adobe Pro software?

• Yes
• No

05


Are you able to pay attention to detail?

• Yes
• No

Required Question