Accounts Payable Specialist

Accounts Payable Specialist

Location: Harrisonburg, VA

Job Type: Full-Time

Position is onsite*

Pay Rate: $25-28/hr.

Position Overview

The Accounts Payable Specialist is responsible for ensuring the accurate, timely, and efficient processing of all vendor invoices following GAAP requirements for multiple companies in production and services. The ideal candidate is an energetic team player who thrives in a fast-paced environment, possesses strong bookkeeping skills and a commitment to supporting the accounting team while providing excellent customer service.

Key Responsibilities

• Invoice Processing: Review, verify, and accurately enter high volumes of daily vendor invoices and employee expense reports into the accounting system.
• Matching: Match invoices to purchase orders (PO) to verify accuracy; proactively follow up with satellite personnel to resolve discrepancies.
• Vendor Management: Maintain strong vendor relationships, respond promptly to inquiries, and reconcile vendor statements monthly to resolve any billing disputes.
• Ledger Maintenance: Ensure proper coding of expenditures to general ledger (GL) accounts.
• Compliance & Reporting: Obtain W-9s and maintain highly organized, audit-ready AP files.

Qualifications & Requirements

• Education: Associates or Bachelors degree in Accounting, Finance, or Business Administration is highly preferred; High School Diploma or GED required.
• Experience: Minimum of 3 years of hands-on experience in Accounts Payable or general bookkeeping.
• Technical Skills: Proficiency in Microsoft Excel.
• Software: Familiarity with accounting systems such as Navision and Business 365 is a major plus.
• Soft Skills: Exceptional attention to detail, strong time management, and excellent verbal and written communication skills.

Qualified Staffing