Accounts Payable Coordinator

Position Summary: We are seeking a highly organized and detail-oriented Accounts Payable Coordinator to join our team. This position involves managing a portfolio of vendors and internal departments to ensure timely and accurate processing of payments and expense reimbursements. The role requires effective coordination across departments to resolve invoice discrepancies, payment delays, and vendor inquiries, while maintaining the accuracy and integrity of accounting systems. The ideal candidate will demonstrate strong attention to detail, excellent communication and organizational skills, and advanced proficiency in Microsoft Excel. Upholding confidentiality and integrity are essential, along with the ability to manage multiple tasks and meet strict deadlines.

Key Responsibilities:

• Manage a portfolio of vendors and payment obligations to ensure timely invoice processing and disbursements
• Review, validate, and enter vendor invoices into the accounting system
• Research and resolve invoice and payment discrepancies in a timely manner
• Collaborate with internal departments and vendors to resolve inquiries, disputes, and reissues
• Maintain the accuracy and data integrity of accounts payable and general ledger systems
• Ensure compliance with company policies and procedures related to purchasing and payments
• Assist with month-end and year-end closing procedures, including account reconciliations
• Maintain proper documentation and filing of all accounts payable records
• Demonstrate strong attention to detail with a high degree of accuracy
• Exhibit excellent verbal and written communication skills
• Apply critical thinking and strong organizational and problem-solving skills
• Effectively manage time and prioritize tasks to meet deadlines
• Proficient in Microsoft Office Suite including Outlook and Word
• Advanced knowledge of Microsoft Excel (e.g., VLOOKUPs, pivot tables, formulas)
• Maintain strict confidentiality and demonstrate high integrity in handling sensitive information
• Perform other duties as assigned

Qualifications:

• Bachelor's degree in business administration, Accounting, or related field preferred.
• One to two years of experience in accounts payable or similar accounting role
• Experience with multi-state/multi-business unit entities
• Public accounting experience or experience within a personal injury law firm is a plus
• Excellent analytical skills with keen attention to detail.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Office Suite and relevant software applications.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.

Physical Requirements:

• Office environment with normal business hours necessary to satisfactorily perform job functions.
• Stationary Position - Must be able to remain in a stationary position up to 50% of the time.
• Move or Traverse - This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity - constantly operates a computer and other office machinery such as a copy machine/printer.
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).