Receptionist

Receptionist (6 month temporary position)

It's more than just numbers. Miller Kaplan is a different kind of CPA firm; we believe in building a legacy—yours. We want to give our clients the very best, and we understand that begins with helping our employees be their best through professional mentorship, life-work integration, and a sense of community. That starts with you! Job Summary: The Receptionist is responsible for greeting vendors, clients, job applicants and other visitors, and helping them navigate through the office. In addition, they handle firm-wide calls and emails, facilitate office-wide messages, sort mail, and assist Word Processing with printing and typing tasks. This is a temporary-full time role that is expected to last 6 months.

Duties/Responsibilities:

• Serve as the first point of contact by greeting clients, visitors, and vendors; manage reception operations and ensure a professional, client-ready environment
• Manage incoming calls, emails, and general inquiries, routing communications appropriately and ensuring timely follow-up
• Coordinate visitor access, security protocols, and building communication for guests, vendors, and new hires
• Oversee mail and package handling, including distribution, shipping, tracking, and maintaining accurate logs and compliance records
• Provide administrative support such as scheduling, meeting coordination, document preparation, scanning, filing, and data entry
• Support onboarding logistics, internal events, and office meetings, including setup, hospitality, and coordination with vendors
• Maintain office operations by restocking supplies, supporting common areas, and liaising with building management and service providers
• Assist with seasonal or high-volume activities (e.g., tax season mailings, document distribution, special projects)
• Handle sensitive information with discretion and ensure compliance with firm policies and confidentiality standards
• Other duties as assigned

Education and Experience: Required: Front desk reception required. 2-3 years of work experience as a receptionist or an administrative assistant in a high volume / fast paced environment.

Required Skills/Abilities:

• Able to manage multiple tasks, prioritize, and meet deadlines.
• Able to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite or similar software.
• Proficient with QuickBooks.
• Strong problem solving and analytical skills.
• Strong professional service ethic, client focused, and results driven.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Benefits:

LIFE:

• Competitive Salary: We value your dedication and hard work. We offer a competitive salary of $20 - $21 per hour for this role.
• Generous Paid Time Off: Start with 20 days and watch it grow, plus 2 extra days annually for managers.
• Comprehensive Healthcare: Medical options include HMO, PPO, HDHP, with fully covered dental and vision for you.
• Flexible Spending Accounts & Health Savings Accounts: Manage healthcare expenses conveniently with a benefits debit card.
• Employee Assistance Program: Confidential support for personal or work-related challenges.

FAMILY:

• Hybrid & Remote Flexibility: Work-life balance matters! Enjoy flexibility based on your role.
• Insurance Benefits: Basic life insurance, voluntary life insurance, and long-term disability coverage.
• Dependent Care and Pet Insurance: Covering loved ones, furry or not, with flexible spending accounts and pet insurance.
• Bereavement Paid Time Off: Time to grieve and heal without work worries.
• Sabbatical and Personal Leave Options: Recharge and refocus with time off for personal needs.

BUSINESS:

• Social Events: Networking and unwinding at virtual and in-office firm social events.
• Community Involvement: Volunteering events that give you and your team a chance to give back and grow stronger together.
• Referral Bonuses: Earn rewards for growing our team and client base.
• Commuter Benefits: Funds for transit and parking to ease your daily commute.
• Professional Development: Reimbursement for licenses, memberships, CPE allowance, and access to classes through Becker.

DREAMS:

• Retirement Plans: Tailored 401(k) Profit Sharing Plan for your financial future.
• Support for Professional Certifications: Assistance on your journey to CPA or CFE, including study materials, exam reimbursements, and bonuses.
• Leadership Development and Mentorship: Personal and professional growth through mentorship programs and our firm's competency model (Blueprint for Development).

Ready to embark on a fulfilling career journey with us? Join our team and unlock a world of opportunities and support!