SENIOR ACCOUNTING ASSISTANT

Senior Accounting Assistant

The Senior Accounting Assistant provides payroll processing support for the Nevada Department of Corrections in Carson City. The Senior Accounting Assistant will ensure that payroll administration is completed accurately and timely for employees across the state within the Department. Critical tasks include performing complex payroll duties involving time-sheet correction and wage reconciliation, time-sheet processing, answer general payroll inquiries, rely on accounting software and use spreadsheets to track payroll data and calculation validation, and requests for hand typed checks. Other duties may include acting as a lead worker by assigning tasks, conduct internal audits on payroll records, maintain accurate financial documentation, provide technical assistance and training new employees. Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Receive, review, verify, and process accounts payable and receivable documents.

Receive payments, match payment to receivable due, and prepare receipts.

Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.

Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.

Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.

Develop spreadsheets for tracking, organizing, and reporting account related data.

Perform data input and record, organize, track, report, and verify financial information.

Reconcile bank statements, identify exceptions, and resolve routine problems.

Compose correspondence and provide financial, accounting data, and other information.

Process budget and accounting documents by encoding accounting distribution data.

Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.

Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.

Assign a budgetary account code and post to revenue and receivable accounts.

Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.

Prepare and make daily deposits and balance monies, journals, and deposit forms.

Reconcile internal accounting records and reports to Controller's reports and balance and prepare documents to make reconciliation.

Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.

Access account information to respond to inquiries from clients or vendors.

Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.

Provide detailed supporting documentation for grant reports, work programs, and budget preparation.

Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.

Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.

Interpret and explain regulations, policies, procedures, and guidelines.

Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.

Authorize payments within designated authority.

Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.

Assist in developing procedures to implement or improve work processes.

Perform related duties as assigned.

Knowledge of processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.

Bookkeeping methods and procedures related to monitoring contracts and grant spending.

Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.

Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.

Review accounts documents prepared by others; reconcile accounts using automated systems.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Benefits include:

Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).

Vacation: Accrual of three weeks of annual leave each year.

Sick Leave: Accrual of three weeks of sick leave each year.

Holidays: 12 paid holidays per year.

Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication (Download PDF reader).

Deferred Compensation: The State offers a voluntary Deferred Compensation Program.

No Nevada state income tax.

Public Service Loan Forgiveness: Eligible due to public sector employment.

Longevity Payments Eligibility: Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF) (Download PDF reader).

*** State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Year's Day

Third Monday in January.................. Martin Luther King, Jr.'s Birthday

Third Monday in February................ Washington's Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July 4.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11........................................ Veterans' Day

Fourth Thursday in November........ Thanksgiving Day

Friday following the Fourth Thursday in November...................... Family Day

December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255