Human Resources Admin Assistant

Job Posting/Description Position: Human Resources Admin Assistant Department: HR Reports to: Human Resource Manager Starting Rate: TBD Date Position Available: 06/27/2026 Administrative Responsibilities Maintains employees' files in HRIS systems and physical files Maintain current and accuracy for new hires, terminations, employee changes & personal information, LOAs, benefits and other as required. Ensures federal and state compliance in personnel files, I-9 binders, medical files, Workers’ compensation files and other confidential employee information. Maintain monthly filing of employment applications, interview results and EEO Data for applicant tracking and reporting. Prepare and process PAFs for all employee transactions. Prepares Human Resource reports for unit management and Corporate. Assist with reconcile monthly benefit invoices to payroll and employee records and correct all discrepancies. Administer employee recognition programs, company bulletin boards and newsletter. Assist with processing all benefits enrollment, terminations, changes and corrections to FFG payroll, providers and within HR ADP. Assist explaining and interpreting company insurance programs to employees and dependents. Assist with administering and enforcing HR policy and procedures and corporate policies and procedures. Ensure compliance with all applicable federal, state, and local laws. Administer employee uniform program, employee parking & employee badge systems. Strategic Responsibilities Conduct employee orientation training. Manage employee rewards and recognition programs to ensure they are effective with employees and meet company objectives. Provide support to execute the company's strategic HR initiatives. Other Responsibilities and Duties Knowledge of internal policies and procedures. General knowledge of HR law and practice, employee orientation. Competent to work independently within area of expertise. Take responsibility for a small subset of an HR project and works independently with periodic feedback. Know and follow all safety requirements; strive to maintain a safe work environment. Effectively give and receive feedback; willingly ask questions and seek direction, as needed. Must be able to function within a team environment. Perform detail-oriented tasks utilizing effective language and basic math skills. Perform tasks under general supervision. Qualifications Minimum of a AA/AS. degree of HR/Admin or an equivalent combination of education and experience. Knowledge of California state laws and regulations. Manufacturing experience a plus. A minimum of 1-2 years broad-based human resource experience. Candidate bilingual is a plus. Knowledge of HRIS systems, particularly ADP and Paycom. Excellent written and verbal communication skills. Proficient with Microsoft Office suite, computer knowledge, email and excel. #J-18808-Ljbffr