Administrative Assistant

Job Summary

We are seeking an Administrative Assistant for a contract/temporary opportunity in Carpinteria, CA, supporting manufacturing, production, receiving, shipping, inventory, and quality documentation activities. This role is ideal for a detail-oriented administrative professional with 1 to 2 years of experience who enjoys working in a fast-paced operations environment.

The Administrative Assistant will support a medium to large team or senior-level manager by maintaining records, preparing reports, tracking documentation, and helping ensure accuracy across production and inventory processes. This is a great opportunity to contribute to a collaborative manufacturing environment with steady weekday hours, cross-functional teamwork, and exposure to production, MRP, QA, and documentation processes.

Key Responsibilities

- Create, maintain, and track department records using paper forms, spreadsheets, and computerized systems.
- Support production, receiving, shipping, labeling, inventory, and documentation processes to help ensure timeliness and accuracy.
- Assist with inventory systems, cycle counting, production scheduling reports, and correction of inventory issues as needed.
- Interface with production, MRP, QA, and other departments to support manufacturing goals and shipment requirements.
- Complete data entry, reporting, documentation research, and special projects or spreadsheets as assigned.
- Review manufacturing and packaging paperwork for accuracy and support quality requirements within the scope of the role.

Compensation and Benefits

- Pay Rate: $25 per hour.
- Schedule: Monday through Friday, 7:00 AM to 3:30 PM.
- Job Type: Contract/Temporary.
- Location: Carpinteria, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide administrative support for manufacturing, production, inventory, shipping, and documentation activities.
- Maintain accurate records, reports, spreadsheets, and production-related paperwork.
- Coordinate with MRP, QA, production, and other departments to support manufacturing and shipment goals.
- Assist with inventory tracking, labeling programs, cycle counts, and process documentation.

- 1 to 2 years of related administrative, manufacturing support, operations, or production environment experience.
- One-year certificate from a college or technical school, or equivalent combination of education, experience, and training.
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Ability to perform accurate data entry and maintain organized recordkeeping systems.
- Strong attention to detail and commitment to quality, documentation accuracy, and process compliance.
- Ability to make well-grounded decisions and assessments with increasingly limited supervision.
- Strong communication skills with the ability to work effectively across multiple departments.
- Ability to support special projects, spreadsheets, documentation requests, and administrative priorities as needed.

Preferred Qualifications

- Knowledge of process production activities in a chemical or mechanical manufacturing environment.
- Experience supporting manufacturing, quality, inventory, MRP, or document control processes.
- Familiarity with specialty materials, production scheduling, labeling programs, or quality system documentation.