Administrative Assistant

Job Description

Job Description

Job Description:

Location: Carpinteria, CA 93013
Pay rate: $25/hr
Temp assignment 6 months (possibility of extension)
1st shift: 7 AM to 3:30 PM (Monday to Friday)

Job Summary:

The Manufacturing Admin provides administrative support by conducting research, preparing reports, and handling requests for information. They support a medium to large team or a senior level manager. Under increasingly limited supervision, they perform a wide variety of administrative functions related to the production, receiving, shipping, and inventory of specialty silicone products to ensures timeliness and accuracy in applicable tasks.

Job Description:

May create and/or track department employee records. 
Must be able to make well-grounded decisions and assessments. 
Creates and maintains established record keeping systems using paper forms and computerized programs. 
Assists with and/or maintains materials labeling program.
Assists with and/or maintains company inventory systems
Assists with and/or maintains company production scheduling report. 
Interfaces with other departments to achieve production goals and product shipment requirements. 
Works closely with the MRP and QA groups to coordinate manufacturing and testing of materials & documentation. 
May maintain control of area inventory by overseeing cycle counting, verifying accuracy of inventory and correcting issues.
May perform data entry tasks. 
Responsible for maintaining quality within the scope of the job description.
Ensures that all manufacturing and packaging paperwork is completed accurately.
May research documentation within company quality system programs. 
Responsible for reviewing process reproducibility trends of applicable products and applying that knowledge to improve processes and or products.
May assist with technical writing and Document Control Requests as needed. 
Works on special projects and/or spreadsheets as required. 
Supports multiple departments as required. 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience

One year certificate from college or technical school
Or one to two years related experience and/or training
Or equivalent combination of education and experience
Computer literate (MS WORD/EXCEL/POWER POINT)
Knowledge of process production activities in a chemical or mechanical manufacturing environment preferred
Prior experience at NuSil preferred

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals in English. Ability to create spreadsheets and write routine reports or correspondence.

Mathematical Skills

Ability to calculate figures and amounts such as addition, subtraction, multiplication, fractions, and percentages. Ability to work in metrics is a must. Ability to perform calculations and record data accurately. Ability to work with mathematical concepts such as probability and statistical inference. Basic understanding of statistical process control (SPC) and the ability to implement appropriate metrics and monitoring.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For safety, the use of contact lenses for any reason, cosmetic or corrective, is prohibited on the production floor, in the lab areas, in the engineering shop, or while working on equipment. The company will provide prescription safety glasses with a current (under 12 months) vision corrective prescription provided by the employee. Clerical, typing(at least 45WPM) and use of computer keyboard and 10-key or calculators. 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Mental Demands

The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 

While performing the duties of this position, the employee is regularly required to maintain a pleasant and professional manner with coworkers. Must effectively handle and prioritize multiple tasks, concentrate on work while surrounded by distractions, meet deadlines, and work as a team player. The employee must receive, comprehend and follow complex oral and/or written instructions and orders from supervisory and/or management staff. In addition ability to manage sensitive, complex, confidential information. Detail oriented, with good organizational skills and a high degree of accuracy. Exceptional interpersonal and relationship building skills, with a high degree of tact and courtesy in dealing with others. High energy and eagerness to demonstrate personal initiative

Professional appearance and presentation.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. 

The noise level in the work environment is usually moderate. Some time may be spent in a non-climate controlled, manufacturing atmosphere. 

Safety

Employees are provided with information about workplace safety and health issues and receive periodic safety training. The training covers potential safety and health hazards. All employees are expected to maintain a safe work environment, obey safety rules and exercise caution in all work activities.