Project Manager - III (USD)

Director Global Events

Location: Madison Ave, NYC, NY

Duration: 10+ months Hybrid: NYC local; Must be local to travel to 51 Madison Ave every 2 weeks for one day in office (no travel expense, local candidates only)

Travel: Willing to travel domestically for occasional events during the contract; travel expenses will be covered.

Required: Self-motivated and proactive professional with the confidence to make sound decisions and take initiative with minimal supervision. Thrives in fast-paced environments, manages competing priorities effectively, and demonstrates a strong ability to work independently while driving tasks to completion.

Job Description

We are seeking an experienced, creative, and self-motivated Events Director to join the Client Investments Marketing team for a 12 month maternity leave. This person should demonstrate strong competence in simultaneously managing multiple projects with attention to detail and achieving all deadlines. This person must have the ability to collaborate with multiple internal and external stakeholders at all levels, including managing expectations, providing solutions, and balancing a collaborative approach with the right measure of assertiveness and diplomacy. Focus on planning, managing and execution of in-person and virtual events while supporting other Marketing initiatives as needed. They are solutions driven and able to execute quickly and within deadlines. Additional responsibilities will be Project Managing regional meetings, research projects, maintaining calendars as required.

This team oversees the planning and execution of meetings and events that reinforces company values and culture, delivers best in class experiences and drives ROI for the business. The Director role will report directly to the Head of Global Event Management.

Position Description

• Manage and lead tactical and logistical planning and execution of assigned events including regional meetings, symposiums, and product launch events including management of internal & external speakers, sourcing and booking meeting rooms, & hospitality.

• Drive the planning and executing of internal meetings & events, industry & partner conferences and tradeshows, and client meetings & hospitality at all levels, across formats (in-person and virtual) and all budgets (large and small) – from smaller regional events to larger scale national and global events.

• Own event marketing timelines including project management of event-related deliverables including but not limited to collateral support, invitations, selection and ordering of giveaway inventory, coordinate room blocks and production of lead generation or marketing materials prior to trade shows.

• Report on tradeshow and event ROI with focus on continuous improvement.

• Manage external vendors and internal/external partners, including Corporate Communications, Sales, Marketing, and Corporate Travel, booth management vendors, on-site event planners and work closely with and build relationships with tradeshow vendors to negotiate booth location, marketing opportunities, and stay on top of show timelines. Partner with stakeholders and subject matter experts to shape and amplify event experiences.

• Maintain and monitor trade show assets and inventory.

• Own the Company Store premium item experience with strategic practices for merchandising and production, working closely with vendors and in-house design team to enhance and elevate the current offerings.

• Assist with internal marketing meetings and events.

• Build necessary event pages, registrations, and virtual platform links (Zoom, ON24, Teams, etc.)

• Manage registrations, track metrics, and provide reporting.

• Strategize with other Global Events Management team members to continue to improve in-person and virtual events and develop differentiating ways to engage audiences before, during and post experience.

• Help coordinate and run pre- and post-event meetings to communicate and align on planning elements with relevant stakeholders and debrief to leverage learnings for future programs

• Manage project timelines, quality issues, resources, and budgets.

Competencies

• 7-10 years of experience event planning and execution, preferably in the financial services industry

• Dynamic experience in negotiations with external trade and marketing vendors.

• Exquisite organizational skills and polished written/verbal communication skills

• Experience in collaborating with internal and external resources to develop and contribute to strategic initiatives within budget and timelines.

• Strong project management skills with a knack for optimizing departmental processes.

• Exceptional written and verbal communication skills, and strong interpersonal abilities.

• A strategic mindset with the ability to set goals and a vision to elevate our event portfolio

• Data-driven leadership experience, focusing on defining success metrics and continually refining the customer experience strategy.

• Proven ability to unite and motivate a diverse team of stakeholders, vendors and colleagues to achieve outstanding results.

• Demonstrated critical thinking skills and the ability to thrive in a fast-paced, high-pressure environment, all while maintaining a sense of urgency and commitment to success.

• Familiarity with attendee management registration systems, apps, and event technology

• Quick communication response time to colleagues and clients

• Incredible attention to detail with strong Project Management (PM skills) and ability to see the big picture

• Ability to maintain an optimistic, approachable and self-starter attitude. Solutions driven.

• A strong sense of client orientation, internal or external with a passion for hospitality

• Seeks continuous mastery of new technical and business knowledge

• Willing to learn, eager to be a part of a fast paced, team environment

• Excellent project management and organizational skills with a strong attention to detail

• Ability to confidently lead while remaining a collaborative team player

• Strong budgeting experience

• Proven skills interacting with executive/senior management teams

• A willingness to travel approximately 20% of the time and work non-traditional hours, including some evenings, weekends as well as some international travel.