Bilingual Administrative Assistant

Administrative StaffPart-Time (20 hrs) / Non-Exempt Wage Range: $25/hr - $35/hrPosition Description:The role of Administrative Staff is to provide administrative, secretarial, clerical and accounting support to maintain an efficient office environment.Responsibilities:Answer phones and transfer to the appropriate staff memberTake and distribute accurate messagesGreet public and clients and direct them to the correct staff memberCoordinate messenger and courier serviceReceive, sort and distribute incoming mailMonitor incoming emails and answer or forward as requiredPrepare outgoing mail for distribution, including FedEx packages requested by the managementFax, scan and copy documentsMaintain office filing and storage systemsUpdate and maintain databases such as mailing lists, contact lists and client informationRetrieve information when requestedUpdate and maintain internal staff contact listsType documents, reports and correspondenceCoordinate and organize appointments and meetingsAssist with event planning and implementationMonitor, maintain and order office supplies, as well as break-room productsPerform work related errands as requested such as going to the post office and bankKeep office area clean and tidySet up cubicle/room/counter for new hires, and clean up after separationSchedule pick-up requests with shredding companyAccounts payable duties, including issuing checks, scanning and uploading invoices and payments to EFEIssue invoices and mail to clients or forward PDF copy to engagement staff for e-mailPrint out, assemble and bind financial statementsAssemble individual tax returns and send out to clientsQualifications:Required:Proven administrative or assistant experienceExcellent time management skills and ability to prioritize workAttention to detail and problem-solving skillsCompetent computer skills including MS Office, Excel, or equivalentsInternet skills including use of e-mails, group messaging and data collectionProficient business-level English and Japanese (speaking and writing) skills requiredReliableTeam playerBenefits:401k retirement planPaid sickPaid volunteer time off / Matching DonationsReferral bonus programNote: Benefits may vary depending on specific employment terms