Administrative Officer

Summary

This role functions as the Administrative Officer for Nursing Education and Professional Development in the VA Health Care System, overseeing and managing a variety of programs and activities. It involves direct support to organizational management and key responsibilities in areas like management analysis, reporting, human resources, and manpower utilization. The position collaborates with management to tackle issues, solve problems, and offer suggestions for organizational improvement.

Learn more about this agency

Duties

Help

Provides comprehensive administrative, analytical, and coordination support to Nursing Education and Professional Development (NEPD). The role supports trainee onboarding, program compliance, workflow management, data analysis, and cross-functional collaboration to ensure efficient and compliant NEPD operations.

Major duties and responsibilities include:

• Assists with planning, coordinating, analyzing, and implementing administrative activities that support Nursing Education and Professional Development (NEPD) operations.
• Provides personnel and staffing support, including onboarding and offboarding coordination for Health Professions Trainees (HPT) and Without Compensation (WOC) personnel
• Manages training administration, timekeeping, records management, purchasing support, property tracking, and recurring reports.
• Gathers, organizes, validates, and analyzes data using qualitative and quantitative methods to support administrative reviews, reports, and improvement projects.
• Coordinates compliance-related activities by interpreting and applying VA, VHA, HR, OIT, and facility policies, procedures, and directives.
• Prepares reports, summaries, recommendations, and other documentation based on established procedures and applicable guidance.
• Interviews employees and stakeholders, obtains factual information, and briefs supervisors on findings and the status of assignments.
• Supports process mapping, workload measurement, documentation reviews, and issue identification for workflow, data accuracy, onboarding, timekeeping, purchasing, property, and procedural compliance.

Work Schedule: Full-Time, Monday - Friday, 8:00 am - 4:30 pm supervisor discretion

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/ PD035100

Functional Statement # : PD035100

Requirements

Help

Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical evaluation/examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. **Complete all application requirements detailed in the "Required Documents" section of this announcement.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7 level. For a GS-11 position you must have served 52 weeks at the GS-9 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

GS-9

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Analyze problems to identify significant factors, gather pertinent data, and recognize solutions;
  • Plan and organize work; and
  • Communicate effectively orally and in writing. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one of the following
  • Master's or equivalent graduate degree
  • Two full years of progressively higher level graduate education leading to such a degree
  • LL.B. or J.D., if related OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond.

GS-11Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

• Extensive knowledge and understanding of management principles, practices, methods and techniques, and skill in integrating management services with the general management of the organization.
• Knowledge and skill in applying analytical techniques and evaluative methods to issues or studies concerning all administrative and related management matters to improve the efficiency and effectiveness of the operation
• Knowledge and understanding of human resource management principles and practices pertaining to personnel management, reorganization/realignment, organizational structure, staffing, position management, manpower utilization and training issues.
• Ability to monitor, coordinate and track all on-going and projected personnel actions and continuously apprise management of status.
• Thorough knowledge of the methods and procedures, mission requirements, program goals and objectives, regulations, pertinent laws, policies and precedents which govern the administrative operations of the organization. OR

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one of the following:

• Ph.D. or equivalent doctoral degree
• 3 full years of progressively higher level graduate education leading to such a degree
• LL.M., if related OR,

Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond.

You will be rated on the following Competencies for this position:

• Attention to Detail
• Communications
• Planning and Evaluating
• Problem Solving

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. Manual dexterity is required in operation of a calculator and/or other office machines.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.