Executive Assistant

Responsive RecruiterFutura Identities designs, manufactures, and installs custom signs for businesses across Pennsylvania. Our fabrication shop is Epic Craftings, and the broader brand is Signage.com. Every order moves from quote to production to installation, which means suppliers, schedules, and a lot of moving parts. The company is growing and adding structure and process, and this role is part of how that happens.The RoleYou will report directly to the CEO and work mostly with the CEO and a small office team of [team size]. The job is half executive support, half keeping the office and shop administration running. Because we are still building our systems, you will help create and document them, not just maintain them.What You Will DoExecutive supportManage the CEO's calendar and inboxBook travel and prepare for meetingsTrack follow-ups and keep projects and people on scheduleOffice and shop administrationOrder supplies and work with vendorsKeep supply tracking currentDocument office processes as the company puts more structure in placeWhat The First 90 Days Look LikeTake over the CEO's calendar and inbox fullySet up vendor ordering and supply trackingDocument the first core office processesWho Should ApplyWe are open to entry-level candidates (0 to 2 years of experience) and mid-level candidates (3 to 5 years). Both are a fit.No signage experience needed. What matters is organization, calendar and inbox management, clear communication, discretion, and handling competing priorities. We will teach you the signage side: how custom orders move from quote to production to install, materials and fabrication basics, and working with sign suppliers and vendors. Sign-industry familiarity is a nice-to-have, not a requirement.Must-HavesPrior executive or administrative assistant experience (internships and part-time office work count)Strong written communicationComfort with Google Workspace or Microsoft OfficeAbility to handle confidential informationReliable transportation to the officeLocation And HoursThis role is fully in-office at [street address], Philadelphia, PA. Hours are Monday to Friday, 9 to 5. Some days start early or run late. Some Saturdays are worked remotely; that is the only remote part of the role.BenefitsInsurancePaid holidaysPTOSick/personal days