Bilingual - Operations & Billing Assistant

Job Description

Job Description

We are seeking an organized, dependable, and articulate Spanish Speaking - Bilingual Operations & Billing Assistant to join our team. While prior experience is a plus, no prior legal or accounting experience is required!

In this entry-level role, you will support our firm's daily operations. You will communicate with our Spanish-speaking clients regarding account balances, handle outgoing bill payments, and serve as the main point of contact for our office vendors (IT, phones, equipment leases). If you are tech-savvy, great with details, and comfortable making phone calls, our team will fully train you on our systems and software.

What We Offer

• Full On-the-Job Training: Learn valuable legal technology ( Clio ), office management, and business financial skills.

• Health Benefits: Firm contribution of $400/month towards our health insurance plan.

• Financial Security: 401(k) retirement plan options.

• Work-Life Balance & Culture: A cordial, supportive, and family-oriented workplace where team members back each other up.

• Location Perks: Located in the Sauganash neighborhood with free parking —skip downtown traffic and expensive parking fees.

$41,600 - $46,000 yearly

Accounts Receivable & Client Collections:

• Contact clients via phone and email in both Spanish and English to answer billing questions, collect outstanding payments, and record payment plans.

• Send out monthly client invoices and payment reminders using our firm management software ( Clio ).

• Review Accounts Receivable with the manager and keep track of communications in Clio.

Accounts Payable & Expense Tracking:

• Process and pay firm utility bills, office invoices, and vendor fees on time.

• Keep receipts and expense records organized for office reporting.

Vendor Management & Office Operations:

• Serve as the main point of contact for office technology and equipment vendors (IT support, phone systems, copiers/printers, building management).

• Help coordinate routine service or technical support when office equipment needs maintenance.

• Keep track of office supplies and lease schedules to ensure our workplace remains fully operational.

Legal Support & File Management:

• Help set up files and manage files.

• Phone coverage.

• Witness for Will signings.

• Language: Professional fluency in Spanish and English is required (essential for client calls and account follow-ups).

• Experience: We will train you on all software, procedures, and firm manuals. ( Experience in customer service, retail, office administration, or call centers is a plus ).

• Skills: Comfort making direct phone calls; strong basic math and spreadsheet skills; familiarity with Google Workplace, Microsoft Office (Word, Excel), and Clio (or other file management software).

• Traits: A confident, polite phone voice; strong personal integrity; high attention to detail; a desire to learn and grow within a supportive team environment.

At Correa Law, we don't just practice law—we build a community. We believe that a law firm should be a place where both clients and our team members thrive. Our culture is built on a foundation of mutual respect, continuous learning, and shared success.

Here is what we live by every day:

• People-First Integrity: We treat everyone—our team, clients, and our vendors—with absolute transparency and deep respect. We believe in open communication and an environment free of politics.
• A Commitment to Your Growth: We want you to prosper. We actively invest in your professional development through continuous education, mentoring, and training. If you have the drive to learn, we will provide the tools to help you grow.
• A Standard of Excellence: We take immense pride in our work. Excellence isn’t an occasional achievement here; it’s our baseline standard. You will be supported by a team that executes projects to the highest standard, allowing you to do your best work.