Office Manager

Position Overview Combines the responsibilities of traditional office management with branch-level administrative tasks. Requires strong organizational and leadership skills to oversee daily administrative duties. Manages branch accounting, human resource, and operational payroll tasks to ensure the smooth functioning of the office and branch. Oversees and manages administrative assistants if applicable. Responsibilities Accounting Manage the process by generating, sending, and collecting payment on invoices. Create billings as necessary from information provided by Operations. Work with managers to resolve any discrepancies or payments past due. Manage branch month end close and other accounting-related processes as directed. Purchasing Create purchase orders as directed by the branch. Match vendor invoices to purchase orders and resolve issues with Operations. Reconcile purchase orders against vendor statements. Order and track uniform supply. Human Resources Manage application processing, new hire onboarding/orientation, and verification of hiring documents. Collect and file EE documents. Assist with additional local HR support needs as requested by the Human Resource department. Payroll Ensure all branch hourly time is accounted for on a daily basis. Notify managers of clock in/out and time-saving issues. Notify Payroll on time that weekly time is correct and ready to export. Systems Continuously audit and update systems information (e.g., customer, property, employee information) to maintain accuracy at all times. Ensure contract accuracy and win/cancel contracts as necessary. Administration Assist with general administrative items, including but not limited to: send, open and distribute all mail/parcels for the branch. Set up, request and issue all necessary Certificates of Insurance. Assist IT support including password resets and basic troubleshooting of hardware. Coordinate services as necessary for branch maintenance (handyman repairs, etc.). Manage business licenses. Key Performance Indicators (KPIs) Manage Accounts Receivables to 2% over 60 days. Complete Branch Month End Process on time. Notify appropriate managers of any unsaved time on a daily basis. Requirements Bachelor’s degree in Business Administration, Management, or a related field (preferred). Proven experience in office administration, branch coordination, and payroll processing, preferably in the landscaping or related industry. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Proficiency in using Microsoft Office Suite. Detail-oriented with a commitment to accuracy. Leadership skills to effectively manage and support a diverse team. Understanding of payroll regulations and compliance requirements. #J-18808-Ljbffr Sperber Landscape Companies