House Manager and Family Assistant

Family Job Description

Job Title

House Manager and Family Assistant

Location

San Francisco, CA 94117

Employment Type

Part-Time | 20–25 hours per week

Schedule

Monday through Thursday between the hours of 10:00 AM – 5:30 PM on weekdays. Availability for up to 2 weekend days per month (daytime or evening).

Compensation

$55–$65 per hour based on experience

Start Date

ASAP

Requirements

• Maintain a smoke-free environment.
• Must be a dog lover — household includes two active, energetic dogs.
• Reliable personal transportation required; mileage reimbursement provided.
• Fragrance-free environment — please avoid scented products.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu), subject to applicable legal accommodations.
• CPR and First Aid certification preferred.
• Must be authorized to work in the United States.

About Our Family

We are the kind of family whose kitchen is the heart of the home. Between work calls, school pickup, after-school activities, travel, and two energetic dogs always underfoot, there's almost always something happening. We laugh often, enjoy spending time together, and genuinely love our home—we just need someone who enjoys bringing order to the beautiful chaos that comes with a full family life.

Both of us work in executive leadership roles, we are in office and work from home, with periodic travel throughout the year. We've built an incredible support system, including a nanny who has been part of our family for the past four years, as well as cleaning and gardening services. What we're missing is someone who loves being the steady force behind the scenes—the person who notices the refrigerator needs restocking before anyone else does, keeps family calendars and household projects moving forward, prepares healthy meals that make busy weeks easier, and creates systems that allow everything to run just a little more smoothly. You'll become a true partner to our family and work collaboratively with the rest of our household team.

We're drawn to people who take genuine pride in creating a home that feels calm, welcoming, and well cared for. We value someone who communicates directly, takes initiative without waiting to be asked, enjoys solving problems, and finds satisfaction in making everyday life easier for others. If you're someone who loves anticipating needs, appreciates a beautifully organized pantry as much as a smoothly coordinated week, and wants to build a long-term relationship with a family who will truly value your contributions, we'd love to meet you.

Who You Are

You are Type A through and through—organized, proactive, and someone who genuinely gets satisfaction from bringing structure to a home. You love creating systems where they're needed, making spaces both beautiful and functional, and finding simple ways to make everyday life run more smoothly. Meal prep is something you truly enjoy, and there's real fulfillment in knowing your work helps a family become the best version of themselves. You communicate clearly and directly, take initiative without being asked twice, and are highly coachable when it comes to learning a family's unique preferences.

You are looking for more than just your next position—you are looking for a long-term relationship with a wonderful family. You genuinely enjoy being surrounded by a curious, energetic kiddo and appreciate working alongside warm, professional parents who value partnership and communication. No two days being the same excites you, and you thrive in an environment where you can anticipate needs, solve problems, and create calm amidst the beautiful chaos of family life. You are tech-savvy, resourceful, and collaborate seamlessly with nannies, housekeepers, and household vendors to keep everything running effortlessly.

You have a natural affinity for both children and dogs, and being a dog lover is an absolute must for this role. You are dependable, thoughtful, and take pride in the details others often overlook. You communicate with clarity, stay one step ahead, and find genuine satisfaction in creating a home that feels organized, welcoming, and well cared for. Above all, you're excited to invest in a family for the long haul and become a trusted, invaluable part of their everyday life.

Key Skills

• System-building and organizational expertise
• Self-starter with exceptional initiative
• Household and project management experience
• Inventory management and household supply planning
• Collaborative team player who works well with parents, nannies, and vendors
• Pet-friendly and comfortable caring for dogs as part of daily routines
• Long-term mindset with a passion for supporting families
• Resourceful and solutions-oriented with excellent follow-through

Key Responsibilities

Family Support & Childcare Assistance

• Serve as backup childcare support when the nanny is on vacation or unavailable
• Occasional school pick-up and drop-off coverage
• Kid-related errands and activity support
• Date night and occasional overnight coverage as needed

Household Organization & Maintenance

• Build and maintain household organization systems from the ground up
• Daily home resets and preparation for bi-weekly cleaners
• Light tidying including dishes, surfaces, and high-traffic areas
• Seasonal clothing, décor, and bedding swaps
• Coordinate donation drop-offs
• Event, holiday, and guest preparation
• Packing and unpacking support for family travel
• Indoor plant care
• Routine home upkeep — batteries, light bulbs, smoke detectors, etc.

Meal Support

• Weekly meal planning for weeknight dinners (Monday through Thursday)
• Batch cooking, freezer meal prep, and fresh ingredient prep (chopping, etc.)
• Lunches and dinners as needed
• Grocery shopping and kitchen clean-up

Laundry & Linens

• Wash, fold, and organize laundry
• Ironing, steaming, and special garment care
• Linen rotation and maintenance
• Keep laundry areas tidy and well stocked

Pet Care

• Feeding and walks for two active dogs
• Scheduling vet and grooming appointments
• Maintaining pet supply inventory

Inventory & Errands

• Restock pantry, fridge, and household supplies as needed
• Manage running household supply lists
• Returns, dry cleaning, gift shopping, and mail/package handling
• Box breakdown and general errand support

Vehicle Upkeep

• Cleaning and organizing family vehicles
• Tracking registration and insurance renewals

Vendor & Property Oversight

• Oversee cleaners, contractors, and landscapers
• Research and coordinate repairs and service quotes
• Seasonal property maintenance
• Outdoor space upkeep (hosing down, etc.)

Deep Cleaning & Special Projects

• Occasional deep cleans (fridge, oven, baseboards)
• Refresh garage, mudroom, and entry areas
• Toy and gear organization projects

Administrative Support

• Calendar management including household schedules
• Event and appointment coordination

How to Apply

Please send a short intro letter, an updated resume, and 3 professional references with contact information. This role requires a background check.

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