Facilities Coordinator

Job Title: Facilities Coordinator Location: San Antonio, TX Employment Type: Contract (95 months) Industry: Distribution Compensation: $38.46 /hr. Schedule: 40 hrs/Week. About the Opportunity: The Facilities Coordinator is responsible for coordinating facility services to ensure a safe, functional, and efficient workplace. This role serves as the primary administrative support for the Facilities department by managing work orders, coordinating office moves, communicating with site leadership, vendors, and property management, and maintaining facility documentation. This position does not perform maintenance or repair work. Why You'll Love Working Here: Supportive, team-driven culture that values collaboration, transparency, and accountability. Opportunity to grow your career with a global workforce solutions leader serving multiple industries. People-first environment that encourages employees to bring their authentic selves to work. Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates. Why This Opportunity is Exciting: This role offers the opportunity to join a company that prioritizes both people and performance-where your contributions directly impact client success while providing you with room to grow and develop professionally. About Acara Solutions Acara is a premier recruiting and workforce solutions provider- we help companies compete for talent. With experience across industries worldwide, we partner with clients, listen to their needs, and design talent solutions that deliver the business outcomes they want. We draw on decades of experience to provide contingent staffing, direct placement, executive search, and workforce services worldwide. What You'll Do: Instead, the Facilities Coordinator ensures that facility requests are communicated, assigned, tracked, and completed promptly while providing exceptional customer service and support to internal stakeholders. Serve as the primary point of contact for facility-related requests from site leadership and associates. Coordinate facility work requests with landlords, vendors, and service providers. Communicate project status, work order updates, and facility-related information to site leadership and internal customers. Coordinate office moves, workstation assignments, and space planning activities. Maintain accurate occupancy records and space planning documentation. Track work orders from initiation through completion to ensure timely resolution. Coordinate preventive maintenance schedules with vendors and service providers. Process invoices and ensure accurate cost center coding. Maintain facility documentation, contracts, inspection records, and compliance files. Coordinate building services, including janitorial, vending, security, mail services, pest control, and landscaping. Assist with conference room setups, special events, and facility-related projects. Build and maintain positive working relationships with site leadership, vendors, contractors, and property management. Provide general administrative support for the Facilities department. Order office and facility supplies. Maintain inventory levels for office and janitorial supplies. Create and process purchase orders. Process invoices and reconcile vendor billing as needed. Coordinate deliveries and vendor scheduling. Maintain vendor contact information and service records. Build working relationships with site leadership and internal customers. Communicate project updates and work order status in a timely and professional manner. Coordinate vendor access and scheduling. Respond promptly to facility requests and questions. Ensure a high level of customer satisfaction throughout the request process. Escalate issues requiring management attention when appropriate. Serve as the liaison between site leadership, vendors, property management, and the Facilities Site Manager. Perform other duties as assigned. What You'll Bring: High School Diploma or GED. 2+ years of experience in facilities coordination, office administration, and customer service. What Sets You Apart: Proficiency with Microsoft Outlook, Word, Excel, Teams, and PowerPoint. Experience with space planning or facility management software. Excellent organizational and time management skills. Good customer service orientation with exceptional interpersonal skills. Excellent written and verbal communication skills. Ability to prioritize multiple tasks and manage competing priorities in a fast-paced environment. Strong attention to detail with excellent follow-through. Self-motivated with the ability to work independently and as part of a team. Proven ability to build effective working relationships across all levels of the organization. Good problem-solving and decision‑making skills. Additional Information: Upon offer of employment, the individual will be subject to a background check. Regular walking throughout the facility. Occasional standing, bending, and lifting of office supplies weighing up to 25 pounds. Ability to support office moves and event setup as needed. Regular and predictable attendance is an essential function of this position. Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran. Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status. #J-18808-Ljbffr Aleron