Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to support day-to-day people operations in Wakefield, Massachusetts. This contract opportunity is ideal for someone who enjoys creating a smooth hiring and onboarding experience while keeping HR processes organized and compliant. The person in this role will contribute to recruitment coordination, employee documentation, and administrative support across a range of HR programs. You will work closely with internal teams to help maintain accurate records, support employee-related initiatives, and ensure timely completion of key HR activities.

Responsibilities:
• Coordinate recruiting activities by preparing job advertisements, scheduling interviews, communicating with candidates, and helping move applicants through each stage of the hiring process.
• Support pre-employment steps such as offer follow-up, pre-employment screening coordination, collection of required hiring documents, and readiness for start dates.
• Facilitate onboarding tasks for new employees, including preparing paperwork, assisting with orientation logistics, and helping ensure a positive first-day experience.
• Maintain accurate employee data within HR systems and personnel files while monitoring documentation for completeness and compliance.
• Provide administrative support for HR programs by tracking referral bonus requests, approved compensation updates, and other employee-related changes.
• Assist with employment eligibility verification and I-9 processing in accordance with established legal and organizational requirements.
• Contribute to HR audits and compliance reviews by gathering records, reviewing files for accuracy, and helping resolve missing or inconsistent information.
• Support employee engagement and general HR operations by responding to routine inquiries and assisting with internal people-focused initiatives.• Prior experience in human resources administration, recruiting coordination, or a related support role.
• Working knowledge of onboarding procedures, employee documentation, and background screening processes.
• Experience using HRIS platforms to enter, update, and maintain confidential employee information.
• Ability to manage multiple tasks, follow deadlines, and stay organized in a fast-paced environment.
• Strong written and verbal communication skills with a detail-oriented and service-oriented approach.
• Familiarity with employee relations support and handling sensitive information with discretion.
• Understanding of compliance-related HR activities, including I-9 documentation and personnel record maintenance.