Bilingual Mandarin Admin Coordinator

Position Summary

The Admin Coordinator plays a key role in supporting construction and technical operations by managing administrative processes that enhance field efficiency and ensure project continuity. This position is responsible for procurement coordination, vendor invoice and timesheet reconciliation, inventory and logistics management, and document control. The role serves as a critical liaison between internal teams and external vendors, ensuring accurate record-keeping, operational compliance, and seamless communication. Fluency in both Mandarin and English is essential to support collaboration in a bilingual work environment.

Key Responsibilities

• Coordinate procurement of materials and equipment to support field operations, including urgent requests
• Manage company phone distribution, returns, and issue tracking
• Organize and coordinate on-site meal planning and delivery for field teams
• Review and verify vendor invoices and timesheets for accuracy; resolve discrepancies
• Maintain organized digital and physical records, including sign-in sheets and timesheet summaries
• Scan, archive, and manage documentation for billing and project tracking
• Prepare and route procurement requests for approval; maintain documentation records
• Track and reconcile company credit card receipts; upload and manage data in cloud systems
• Conduct weekly inventory checks for tools, consumables, and office supplies; coordinate restocking
• Monitor distribution and return of tools and equipment, ensuring proper documentation and accountability
• Maintain accurate inventory records and equipment logs in cloud-based systems
• Update and distribute company phone directory and contact lists
• Download, organize, and archive project-related work orders and documentation
• Provide administrative support for special projects and ad hoc tasks as assigned

Qualifications & Skills

• Bachelors degree preferred; equivalent experience in administrative coordination or field operations will be considered
• 2-4 years of experience in administrative, operations, or coordination roles
• Fluency in both Mandarin and English (written and verbal) required
• Must be able to work on-site at the TSMC construction site
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills; ability to collaborate across teams and with vendors
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); experience with workflow or tracking systems is a plus
• Detail-oriented with strong record-keeping and documentation skills