Grants Coordinator

Grants Coordination Officer

Position at World Concern

Location: Shoreline, WA

Employment Status: Full Time

Compensation: $27.25 - $36, DOE

Benefit Highlights: Health Insurance, Retirement Plans w/CRISTA match, Family Care, Paid Holidays, PTO, Tuition Discount at King's Schools.

CRISTA Ministries ("CRISTA") is a Christian church community that exists to exercise and express its Christian beliefs. At the core of our Christian church community is the belief that as Christians, we are part of the priesthood of all believers, set forth in I Peter 2. We believe this priesthood calling rests upon all Christians and is a foundational, spiritual practice of our CRISTA community. This priesthood calling evokes within us the response to view our work as our ministry. We believe that all representatives of our community are ministers of the gospel and play equally important roles in exercising, expressing and teaching our beliefs (I Corinthians 12: 17-23).

CRISTA exists to make known the love of Jesus Christ through demonstrated works of service and ministry. We use every method available so that the people of the world may hear the Gospel, accept Christ as their Savior, and grow in their faith. We are a united family of Biblical Ministries inspired by a shared vision to serve and impact the young through the elderly, all cultures and backgrounds, in our own backyard and around the world through excellence in our service and operations. By leading a healthy and sustainable organization, CRISTA empowers its ministries to serve the needs of the world and share the Gospel, making disciples. Our commitment is to glorify, honor and obey the Lord in all we do through a workforce of ministers: our staff and volunteers who are called, committed, and faithful Christians.

CRISTA leads five distinct ministries in alignment with our calling to draw people into a transforming relationship with Christ. From World Concern's relief and development efforts around the globe; from CRISTA Media's stations that broadcast uplifting messages and music through your radio dials to the fireside songs that bring joy to campers year-round at CRISTA Camps; from the young minds equipped with knowledge at King's Schools to the seniors receiving exceptional care at CRISTA Senior Living. Whether traversing the globe or right in our backyard, the CRISTA family of ministries is empowered to meet the needs of those we serve with the Gospel of Jesus Christ.

• Mission Statement: To fearlessly declare the Gospel, with Biblical truth and love, leading generations to follow Jesus.
• Vision Statement: Until All Know Jesus.

• Christ-Centered: We approach our work by faith, prayerfully believing God will do the miraculous.
• Servanthood: We serve our world by meeting needs practically and spiritually.
• Uncompromising Integrity: We are honest, transparent, and trustworthy – reflecting Jesus in all we do.
• Holy Stewardship: We honor and maximize the potential of the resources, assets, and people God has entrusted to us.
• Excellence: We serve with excellence knowing that we represent God in our work, words, and actions.
• Unified Team: We are One CRISTA, united in the vision to transform lives with the Gospel of Jesus Christ.

Sharing the love of Jesus in word and deed at the end of the road.

POSITION SUMMARY

The Grants Coordination Officer provides administrative, organizational, and coordination support to the Grants/Business Development team. This role ensures all grant-related activities – including proposal development, donor submissions, and reporting – are effectively tracked, coordinated and delivered on time. The position acts as a central liaison between grant writers, program teams, and other internal stakeholders to support high-quality, compliant submissions and reporting.

ESSENTIAL FUNCTIONS

(General overview and may include all details of responsibilities)

• Proposal & Reporting Support
• Serve as copy editor for all grant proposals and reports.
• Provide administrative support during the proposal development process including formatting documents, compiling annexes, and ensuring submission readiness.
• Assist in gathering required documentation for donor reports (narrative and financial).
• Support quality assurance processes by ensuring consistency, completeness, and compliance with donor guidelines.
• Grant Planning and Tracking
• Maintain and regularly update the master grants calendar, including proposal deadlines, reporting schedules, and donor compliance requirements.
• Track all active and pipeline grants, ensuring key milestones and deliverables are clearly documented and accessible.
• Send reminders and follow-ups to relevant stakeholders to ensure timely submissions and reporting.
• Coordination & Liaison
• Serve as the primary coordination point between grant writers, program teams, finance, and other relevant departments.
• Facilitate communication to ensure alignment on proposal development, reporting requirements, and grant deliverables.
• Coordinate inputs from multiple stakeholders, consolidating information for proposals and reports.
• Schedule & Workflow Management
• Develop and maintain systems to track workflows across the grants team.
• Support workload planning by helping prioritize deadlines and flagging capacity constraints.
• Monitor progress against timelines and escalate risks or delays as needed.
• Data & Documentation Management
• Maintain organized digital and/or physical grant files, including proposals, contracts, and reports.
• Ensure all grant-related documentation is up-to-date, version-controlled, and accessible.
• Support the development and maintenance of grants databases or tracking tools.
• Meetings & Communications
• Schedule and coordinate internal grant meetings, including kick-offs, review sessions, and debriefs.
• Prepare meeting agendas, take notes, and track action points.
• Support communication with external partners or donors when needed (logistics, document sharing, etc.).
• Travel
• This position may be required to travel internationally.

Conduct that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).

ESSENTIAL QUALIFICATIONS

CHRIST CENTERED

• Belief that Jesus Christ is Lord and Savior.
• Is a committed Christian who is dedicated to continued spiritual growth and development as evidenced through a growing personal walk with God (e.g. daily spiritual rhythms of prayer, fellowship, Bible study, etc.).
• Prayerfully seeks God's will in their own lives and in their ministry at CRISTA.
• Engages our ministry including staff and colleagues through prayer, participation in spiritual practices, leading devotionals and other spiritual practices.
• Affirms, aligns with and supports CRISTA's Statement of Faith and Christian Community Representative Statement (CCC).
• Conducts themselves in a manner which reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).
• Demonstrates the values of a CRISTA leader.

EDUCATION

• Bachelor's degree in international development, public policy, communications, or related field. Relevant work experience may be substituted for education on a year-for-year basis.

EXPERIENCE

• 2+ years of professional experience in grants coordination, project coordination, or proposal development for (I)NGOs or nonprofits.
• Experience working cross-culturally with diverse program teams and international field offices.

LICENSURE / CERTIFICATION

• Demonstrated computer skills and ability to work in MS Office.
• Familiarity with donor portals and proposal submission systems.

OTHER CONSIDERATIONS

• Strong organizational and time management skills with the ability to handle multiple deadlines simultaneously.
• Excellent coordination and interpersonal skills, with the ability to work across diverse teams.
• High attention to detail and ability to ensure accuracy in documentation and tracking.
• Strong written and verbal communication skills.
• Ability to work independently and proactively identify and solve problems.