Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Location: Phoenix, AZ (Fully Onsite)

Compensation: $24/hour to $26/hour
Hours: Monday through Friday, 8:00 AM to 5:00 PM

Our client is seeking an organized and detail focused Accounts Payable professional to support daily payment operations and vendor management activities. This role is ideal for someone who thrives in a fast paced environment, can manage a large invoice workload, and enjoys working closely with internal departments to ensure timely and accurate payments.

What You'll Be Doing:

• Process a high volume of vendor invoices while maintaining accuracy and meeting established deadlines.
• Review purchase orders, receiving documents, and invoices to ensure transactions are properly supported before payment.
• Route invoices for approval and follow up with department leaders to resolve outstanding items.
• Assist with weekly payment processing, including preparing invoices for check runs and ensuring all required documentation is complete.
• Set up new vendor profiles and maintain vendor records within the accounting system.
• Collect and maintain vendor tax documentation, including W-9 forms.
• Support year end reporting requirements related to vendor payments and 1099 preparation.
• Investigate and resolve invoice discrepancies, pricing issues, and payment inquiries.
• Maintain organized electronic and physical records in accordance with company procedures.
• Collaborate with purchasing, receiving, and accounting teams to ensure efficient invoice processing.

Qualifications:

• 3+ years of recent accounts payable experience in a high volume environment.
• Experience matching invoices to supporting purchasing and receiving documentation.
• Strong understanding of invoice processing workflows and payment cycles.
• Familiarity with vendor onboarding, maintenance, and tax documentation requirements.
• Ability to manage competing priorities while meeting deadlines.
• Strong attention to detail with a high level of accuracy.
• Comfortable communicating with vendors and internal business partners regarding payment matters.
• Proficiency with accounting software and Microsoft Excel (including pivot tables and VLOOKUP)

Pay Details: $24.00 to $26.00 per hour

Search managed by: Angela Walton

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.