Documentation Specialist

Job Description

Job Description

***MUST BE LOCAL***

The Documentation Specialist is responsible for supporting continuous improvement initiatives by developing, organizing, and maintaining technical documentation related to maintenance, safety, and operational processes. This role assists with the implementation of TPM (Total Productive Maintenance), Lean Manufacturing practices, preventive maintenance programs, SAP documentation, work instructions, Job Safety Analyses (JSAs), Standard Operating Procedures (SOPs), Lockout/Tagout (LOTO) procedures, and equipment documentation to improve safety, reliability, and productivity.

RESPONSIBILITIES:

• Develop, update, and maintain technical documentation, including SOPs, JSAs, preventive maintenance procedures, operator safety checks, and equipment manuals.
• Create and manage LOTO procedures, PM task lists, and maintenance plans within SAP.
• Support TPM, Lean Manufacturing, Six Sigma, JIT, and 6S initiatives to drive operational excellence.
• Review equipment manuals, engineering drawings, prints, and operational procedures to gather and verify technical information.
• Collaborate with equipment owners, operations personnel, maintenance teams, and contractors to complete documentation projects.
• Assist in identifying opportunities for process improvements, standardization, and workflow efficiencies.
• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Project, to create and manage documentation and reports.
• Conduct field verification activities, including equipment identification, labeling, and documentation updates.
• Safely use basic hand tools, measurement devices, and testing equipment as required.
• Work from elevated platforms or man-lifts when necessary to perform equipment verification and labeling activities.
• Complete assigned projects independently while maintaining quality standards and meeting deadlines.
• Perform additional duties and special projects as assigned.

OTHER ESSENTIAL FUNCTIONS / DUTIES:

• Maintain compliance with all company, customer, and regulatory safety requirements.
• Promote a strong safety culture by following established policies, procedures, and safe work practices.
• Communicate effectively with team members and stakeholders to support departmental and organizational objectives.
• Complete administrative tasks accurately and on time, including work order documentation and time reporting.
• Demonstrate strong attention to detail, organizational skills, and commitment to continuous improvement.
• Maintain positive working relationships with customers, contractors, and fellow employees.
• Meet productivity, quality, and performance expectations while contributing to cost-saving initiatives.
• Support team goals through collaboration, professionalism, and knowledge sharing.

Qualifications:

• Associate degree in a technical field or equivalent combination of education, training, and relevant experience.
• Four (4) or more years of experience in industrial, maintenance, manufacturing, or technical documentation environments preferred.
• Working knowledge of TPM, Lean Manufacturing, Six Sigma, 6S, and preventive maintenance processes.
• Experience with SAP maintenance systems and document management practices preferred.
• Ability to read and interpret equipment manuals, engineering drawings, safety procedures, and maintenance instructions.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, particularly Word and Excel.
• Ability to work independently with minimal supervision and effectively manage multiple projects.
• Strong analytical and problem-solving abilities.
• Ability to climb ladders and work in industrial environments as required.
• Valid Driver's License required.
• Must be legally authorized to work in the United States without current or future visa sponsorship.

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