Proposal Manager

Hunt, Guillot & Associates (HGA) is seeking an experienced Proposal Manager to join our Business Development team in Baton Rouge, Louisiana . In this hybrid/on-site role, you will lead the full lifecycle of competitive proposal development — from opportunity qualification through final submission — for federal, state, and local government clients across our core practice areas of grant management, environmental services, and disaster recovery consulting. The ideal candidate brings a disciplined approach to proposal production, thrives in a deadline-driven environment, and possesses the interpersonal skills needed to coordinate cross-functional contributors toward a unified, compelling response. Key Responsibilities Proposal Development & Writing Lead the end-to-end development of proposals issued by federal, state, and local government agencies. Draft, edit, and refine executive summaries, technical narratives, management approaches, staffing plans, and past performance sections. Translate complex technical content from subject matter experts into clear, persuasive, evaluator-focused proposal language. Ensure all proposal content fully addresses solicitation requirements and evaluation criteria. Produce submission-ready deliverables that are well-organized, visually consistent, and error-free. Proposal Schedule & Process Management Develop and manage detailed proposal schedules from kickoff through final delivery, establishing clear milestones, review checkpoints, and content deadlines. Track and maintain compliance matrices to ensure all solicitation requirements are addressed across the proposal package. Coordinate color reviews (Pink Team, Red Team) and manage the integration of review feedback into final drafts. Maintain organized proposal files, version control, and archival documentation in SharePoint and other document management platforms. Manage concurrent pursuits simultaneously, effectively prioritizing workload and flagging resource constraints to leadership. Stakeholder Communication & Coordination Serve as the primary point of contact and coordinator for each proposal effort, facilitating communication between technical leads, subject matter experts, senior leadership, and external partners. Conduct proposal kickoff meetings, communicate deadlines, and follow up to ensure on-time delivery of all inputs. Coordinate with project managers to source and tailor relevant past performance references, staff resumes, and project narratives. Communicate proposal status, issues, and risks proactively to relevant stakeholders. Content Management & Formatting Maintain and continuously improve a library of reusable proposal content including boilerplate sections, staff resumes, project descriptions, and graphics. Apply professional document formatting standards using Microsoft Word, Excel, and PowerPoint to produce polished, brand-consistent deliverables. Leverage additional tools (e.g., Adobe Acrobat, SharePoint, procurement portals) to assemble and submit compliant proposal packages. Support BD research activities including opportunity tracking, procurement surveillance, and competitive intelligence as needed. Required Qualifications Minimum 2 years of proposal management experience, preferably in a government contracting, consulting, or professional services environment. Demonstrated experience developing proposals for federal, state, or local government solicitations. Strong command of Microsoft Office Suite — particularly Word (styles, formatting, templates), Excel (trackers, matrices), and PowerPoint (presentations, graphics). Proficiency with additional formatting and document production tools, including Adobe Acrobat Pro. Excellent written and verbal communication skills with the ability to write clearly and persuasively under deadline pressure. Demonstrated ability to manage multiple concurrent deadlines with attention to detail and strong organizational skills. Bachelor's degree. Preferred Qualifications APMP Foundation certification or active pursuit of proposal management credentials. Experience supporting disaster recovery, environmental services, infrastructure, or grant management pursuits. Familiarity with procurement portals such as SAM.gov, DemandStar, or state-specific procurement systems. Equal Opportunity Employer/Veterans/Disabled #J-18808-Ljbffr Hunt, Guillot & Associates LLC