AP/AR Specialist

Job Description

Job Description

We are looking for an AP/AR Specialist to join our accounting team and support daily financial operations with a primary emphasis on accounts payable. This position is well suited for an individual who can manage a high volume of transactions, maintain accurate records, and keep pace in a busy environment. The role also contributes to accounts receivable activities and offers room for growth for candidates interested in advancing within accounting and finance.

Responsibilities:
• Manage a large volume of supplier invoices, ensuring entries are accurate, complete, and processed within required deadlines.
• Compare invoices against purchase orders and receiving documents to confirm pricing, quantities, and approvals before payment is issued.
• Review purchasing documentation for materials and project-related services, including furniture installation work, to verify proper billing.
• Maintain vendor account information, respond to payment inquiries, and resolve discrepancies that affect timely processing.
• Prepare and process disbursements through electronic payments, wire transfers, and checks while monitoring open payables and due dates.
• Support period-end close activities by reconciling AP balances, organizing documentation, and assisting with audit-related requests.
• Create customer billings, record incoming funds, and apply cash receipts accurately to the appropriate accounts.
• Investigate billing issues, follow up on overdue balances, and reconcile customer accounts to support accurate receivables reporting.
• Perform general ledger and balance sheet reconciliations while partnering with internal teams to address payment and invoicing concerns.
• Recommend workflow improvements that strengthen accuracy, compliance, and efficiency across accounting processes.• At least 5 years of accounting experience that includes hands-on accounts payable, accounts receivable, or closely related responsibilities.
• Strong background in accounts payable processing, particularly in environments that use purchase order-driven invoicing.
• Proven experience completing account reconciliations with a high degree of accuracy and attention to detail.
• Associate degree in Accounting, Finance, Business, or a related field.
• Proficiency with Microsoft Excel and accounting or ERP systems used for transaction processing and reporting.
• Solid organizational skills with the ability to manage multiple priorities in a fast-moving work environment.
• Experience maintaining financial records, posting payments, and supporting day-to-day bookkeeping activities.
• Bachelor’s degree in Accounting, Finance, or a related discipline is preferred for candidates seeking long-term advancement opportunities.