Construction Project Administrator

Job Description

Job Description

Headquartered in Clearwater, Florida, Park & Eleazer Construction is an exciting and rapidly growing company specializing in Commercial Construction with a High End Residential/Multifamily Division. Our work includes many sectors including automotive, self storage, retail, office, municipal, multifamily, etc.

We are on the lookout for quality people looking to make an impact on both our organization and all those we come into contact with.

Responsibilities

Contract Administration:

• Contact subcontractors as necessary to obtain shop drawings, samples, and outstanding contract documents. Assist with maintaining current shop drawing and working drawing log.
• Distribute submittal packages to appropriate parties as directed by project management. Document all submissions electronically and/or by hard copy, as applicable.
• Obtain insurance certificates from subcontractors and follow-up on non-compliant or expired certificates.
• Coordinate and arrange meetings with subcontractors, including preparing any necessary documentation and assisting with the input of meeting minutes into project management software.
• Review and track change order requests and prepare documents for Project Manager’s approval.
• Assist with project close-out by preparing and distributing punch lists, scheduling completion of punch list activities, and obtaining maintenance manuals from subcontractors and suppliers.

Schedule & Cost Management

• Distribute schedules to appropriate parties as directed by Project Management.
• Coordinate project bid information, including distributing and tracking all bid documents, verifying receipt of subcontractor bids, and ensuring bid dates are met.
• Format and input project cost data into spreadsheets for review by Project Manager. Edit and proof final version to be submitted to Owner.
• Assist with take-off analysis.
• Assist with gathering information for payment application. Prepare the application for payment, contact subcontractors regarding invoices, and verify billing vs. actual work complete and materials stored.
• Develop an understanding of cost code and reporting systems. Code all material invoices for approval by Project Manager.
• Assist in the preparation of the monthly cost report.

Project Communications

• Participate in the creation of any necessary project communication or correspondence with appropriate entities.
• Assist in tracking all project documentation.
• Become familiar with Owners and refer communications to the appropriate Project Manager or Project Engineer.
• Handle project calls and emails

What is required for this position:

• Construction Experience
• A can-do attitude
• Ability to work in teams
• Strong Work Ethic
• Proficient in Microsoft Office with an emphasis on Excel
• Willingness to learn
• A desire to rapidly grow and advance in your position

What you will be doing:

• Assist the Project Manager in creation and delivery of monthly owner billings
• You will review and prepare documents required for timely payment of billing and invoices, supporting project financial reviews and communicating cost over-runs to the appropriate functions.
• Coordination of all project’s costs from invoice to payment
• Manage all subcontractor requirements including Insurance and Releases
• Assist Project Manager with contracts, change orders, NTO log and close outs
• You will be required to clearly and professionally communicate with various team members including the Project Management Team, the Accounting Team, Subcontractors, Owners, Architects and other Business Partners.
• Manage NTO's and Lien Releases
• Assist with RFI's & Change Orders

What is preferred for this position:

• Associates degree or equivalent experience
• QuickBooks or other accounting software experience
• Procore, Sage, or other project management software experience
• Experience with AIA documents, Lien Waivers, etc

Why pick us:

Competitive Salary

· Bonus program

· Company Emphasis on work/life balance

· Leadership and Education investments

· IRA Retirement plan with company match

· Wellness Reimbursement to Assist in Your Fitness and Wellness

· Generous PTO policy

· Additional Time off: 8 Paid Holidays and your birthday

· Veterans Day Off for our Veteran Team Members

· Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice.

· Team Member Referral Bonus Program

· Adoption Assistance

· Direct Deposit Paycheck

· Weekly Pay Schedule

· Fun Environment