Executive Secretary - Treasurer’s Office

Executive Secretary – Treasurer's OfficeReports To: Chief Financial Officer / TreasurerJob Goal: Provide administrative, financial, and EMIS reporting support to ensure the efficient operation of the Treasurer's Office and district compliance with state requirements.Minimum Qualifications:Bachelor's degree in business administration, accounting, education, or a related field.Five years of administrative, secretarial, or clerical experience.Knowledge of bookkeeping, accounting, and office procedures.Proficiency in Microsoft Office (Word, Excel, PowerPoint); typing speed of 50+ wpmKnowledge of Ohio school finance systems (USAS) and EMIS, or willingness to be trained.Strong organizational, communication, and math skillsAbility to maintain confidentiality and meet deadlinesEssential Duties:Administrative SupportManage the Treasurer's calendar, correspondence, and meetingsAnswer calls, greet visitors, and respond to inquiriesPrepare letters, reports, and Board minutes; maintain confidential filesFinancial OperationsPrepare requisitions, purchase orders, and ORC 5705.412 certificatesAssist with USAS reconciliations, outstanding check lists, and monthly payroll bank reconciliationsSupport audits and financial reporting; manage office supplies and inventoryEMIS and Staff ReportingEnter, verify, and correct EMIS data to meet Ohio Department of Education and Workforce deadlinesReconcile staff records among Human Resources, Payroll, and EMISOther DutiesServe as liaison among the Treasurer, administrators, Board, staff, and publicAttend required USAS and EMIS trainingPerform other duties as assigned by the TreasurerPerformance ExpectationsThe Executive Secretary is expected to complete work accurately and on time, maintain reliable financial and EMIS records, communicate professionally, and maintain confidentiality and dependability.Terms of Employment: Salary: Full-Time, 12 months (260 days) Exempt Base Pay Salary Schedule