Legal Administrative Assistant

Legal Administrative Assistant

Power your future with Qualus as a Legal Administrative Assistant in our Legal team! The Legal Administrative Assistant reports to the General Counsel and is primarily responsible for working collaboratively with internal stakeholders to assist with organization, coordination and support. The Legal Administrative Assistant also provides support for several administrative tasks including managing and maintaining all company-wide licensing and assisting the legal team with contracting process and contract management systems.

This position is on-site in Lake Mary, full-time, Monday to Friday.

Responsibilities

Administrative tasks, including:

• Manage and maintain all company-wide licensing, including Certificates of Authority, Professional Engineering, General Contractor, and other business licenses
• Assist with managing the Legal Department's document management repositories, contract management system, and other information repositories to promote efficiency and centralize key templates, policies, processes, memos, etc.
• From time to time, assist with requests for certificates of insurance
• Update and create spreadsheets
• Assist with any other projects or tasks as assigned

Coordinate or complete various office tasks, such as:

• Front desk coverage, including answering phones and greeting clients and visitors in lobby
• Assistance with coordinating and managing office events and meetings
• Assist with daily mail sorting
• Ensuring office organization and cleanliness
• Assist with special projects and tasks as needed

Minimum Qualifications

• High school diploma or equivalent
• 2-3 years of relevant administrative support experience
• Previous experience in a professional office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize multiple, sometimes competing, projects while being thorough, exercising sound judgment and managing expectations
• Client-service focused with strong people skills
• Ability to independently engage in strategic thinking, and finding creative solutions
• Positive, can-do attitude with a willingness to take initiative

Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

Company Overview

Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 1,000 professionals, with offices throughout the U.S. and Canada.

Equal Opportunity Employer

Qualus is an Equal Opportunity Employer. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in locations where we operate.

At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. Accommodations are available for applicants with disabilities. For details, view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement here.