EOI Administrative Assistant Houston, TX

Administrative Assistant Houston, TX

Administrative Assistant III

Pay Rate: $23-$24/hour on W2

Contract Length: 1 Year

Location: Houston, TX 77079 or Ingleside, TX 78362 (Hybrid)

Raise is currently pooling a contract team member for an upcoming Administrative Assistant III role. They're expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Overview

• This position provides administrative support to the Regional Director, Manager, Supervisors, and Technicians.
• It focuses on learning the business area, anticipating needs, and proactively enhancing efficiency. Responsibilities include supporting the Gulf Coast Transmission (GCT) Region and providing backup administrative assistance.
• Processing and coding invoices, managing expenses, handling purchase orders, and running accounting reports.
• Planning meetings and functions and managing fleet compliance information.

Responsibilities

• Support for the Gulf Coast Region employees.
• Manage calendar and workday to ensure maximum time efficiency is achieved, anticipating and initiating appropriate actions as required.
• Produce and assist with PowerPoint, Word and Excel documents.
• Utilize Power BI to track completion of business processes.
• Coordinate travel arrangements and department calendars, vacation/out of office, as well as other staffing reports as required.
• Expense report submission and administration.
• Coordinate meetings with internal and external representatives, including arranging any hospitality and catering requirements.
• Provide administrative support for recruitment activities; responsible for submitting requests for on-boarding/off-boarding material to HR.
• Act as liaison between HR and management and Supervisors when required.
• Coordinate with external vendors to receive, track, distribute and process external invoices to appropriate approving authorities.
• Code invoices and receive invoices within Oracle.
• Reviews, tracks and follows up on outstanding invoices.
• Create and manage Purchase Orders.
• Manage regional regulatory fleet information.
• Coordinates, creates and maintains electronic files and team sites (in SharePoint), including granting and maintaining accesses and permissions.
• Coordinates team events, receptions, and celebrations.
• Purchases, receives, and stores the office supplies and services.
• Assists Supervisors and HR with resolution of issues associated with timesheets.
• Enter ServiceNow requests for technology and facility service support services.
• Other duties as assigned.

Required Qualifications

• Relevant education and a minimum of 2 years of experience in the administrative field; or an equivalent combination of education and experience.
• Strong interpersonal and communication skills
• Ability to learn tasks quickly and become efficient in a short period of time.
• Ability to perform work with routine interruptions.
• Ability to handle confidential material and treat accordingly.
• Proactive and self-motivated
• Ability to multitask with attention to detail.
• Positive attitude with a high level of professionalism.
• Excellent organization skills.
• Desire to continuously learn, with the initiative to take on evolving and more challenging tasks.
• Strong computer skills are required with proven proficiency in all MS Office Products, SharePoint, Internet navigation, email, and general computer use.

Preferred Qualifications

• A university degree is desirable.
• Proven proficiency in Oracle Financial Applications and Workday applications.

Looking for meaningful work? We can help.

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we're a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation:

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at View phone number on click.appcast.io or View email address on click.appcast.io