Facilities Program Manager - Maintenance West

Job Title: Facilities Program Manager FLSA Exemption Status: Exempt Classification Group: Choose an item. Supervising Position: Director or designee Pay Plan: Professional Technical Pay Range: Range 07 Last Updated: 07/06/2026 Job Summary Responsible for overseeing facility programs and projects, capital planning initiatives, contracted services, regulatory compliance coordination, and operational support functions across assigned district facilities. This position focuses on program administration, infrastructure planning, project coordination, vendor management, and will support the operational goals of the Facilities Department. Works collaboratively with the Director of Facilities, Facility Systems Manager, Facility Operations Managers, Planning & Construction, and Director of Facility Operations to support safe, efficient, and well‑maintained facilities. This role complements, not directly supervises or duplicates, the technical and day‑to‑day operational responsibilities of Facility Operations. Essential Duties and Responsibilities Coordinate district‑wide facility programs and operational initiatives supporting long‑term facility performance; assist in developing and implementing departmental operational standards and procedures; support coordination between maintenance, custodial, grounds, environmental, energy, and construction functions; analyze operational data and program performance to identify improvement opportunities; assist with development of district‑wide facility initiatives and operational consistency standards; coordinate operational planning efforts with district leadership and facility teams. (Daily, 20%) Lead CMMS program and execution; support long‑range facility and infrastructure planning initiatives; assist in developing replacement and upgrade plans for facility infrastructure systems and building components; support facility condition assessments and deferred maintenance planning; coordinate capital renewal planning for roofs, building envelopes, interior finishes, and utility infrastructure; prioritize capital improvement projects. (Daily, 20%) Provide administrative and operational coordination for facility‑related projects; coordinate project activities between contractors, consultants, district departments, and facility staff; support project scheduling, permitting coordination, and project closeout activities; review project documentation, schedules, and operational impacts; assist with transition of completed projects into district operations; track and complete warranty close‑outs and issues; monitor project progress and communicate updates to stakeholders. (Daily, 15%) Administer facility‑related contracts and vendor services; support procurement activities including bid specifications, contract documentation, and vendor evaluations; monitor vendor performance and contract compliance; coordinate contracted services; review invoices, service reports, and contractor deliverables; identify service efficiencies and contract performance improvements. (Daily, 15%) Support financial planning and resource management efforts; assist in development and monitoring of operational and capital budgets; track project expenditures and maintenance‑related costs; support budget forecasting and long‑range facility investment planning; identify opportunities for operational efficiencies and cost savings. (Daily, 10%) Support compliance with applicable safety, environmental, and regulatory requirements; coordinate facility‑related compliance documentation and reporting; assist with environmental health and safety program administration; support regulatory inspections, audits, and corrective action tracking; monitor changes in applicable codes, regulations, and compliance requirements. (Daily, 10%) Serve as liaison between Facilities Operations, school leadership, vendors, and district departments; communicate project updates, operational impacts, and facility planning initiatives; coordinate meetings, planning efforts, and operational communications; support customer service and stakeholder engagement; assist leadership with reports, presentations, and operational planning documentation. (Daily, 5%) Perform other duties as assigned or requested. (Daily, 5%) Reporting Relationships This job has no direct supervisory responsibilities. Minimum Qualifications Criminal background check and fingerprinting required. High School Equivalency (HSE) diploma. Five (5) years of construction, building maintenance, building inspections, mechanical systems and leadership experience. Equivalent combination of education and experience may be considered. Valid Colorado Class 'R' driver's license required at time of hire; driver’s license must be maintained as a condition of continued employment. Employee will be required to operate District vehicles. Employee must maintain a driving record that meets the standards of the District insurance policy. Must meet and maintain insurability requirements of the Colorado School District self‑insurance pool. Strong oral and written communication, interpersonal skills, decision making, organizational, supervisory, management, and analytical skills. Strong organization and project coordination skills. Ability to manage multiple priorities and deadlines simultaneously. Effective collaboration skills. Knowledge of facilities management principles, regulatory compliance, and capital planning processes. Ability to develop practical solutions and support operational improvements. Knowledge of building maintenance, materials, hardware, and equipment, mechanical systems (electrical, plumbing, HVAC), grounds maintenance, custodial operations, budgeting, and building codes. Operating knowledge of and experience with personal computers and Microsoft Office. Physical Requirements and Working Conditions Work location is subject to change to meet the requirements of the organization. Medium work strength level (lifting or carrying 50 pounds). Works both indoors and outdoors. Typically a moderate noise level. Regularly required to talk or hear. Frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and smell. Occasionally required to climb or balance and stoop, kneel, crouch or crawl. Must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Frequently exposed to outdoor weather conditions, wet or humid conditions, moving mechanical parts, high precarious places, fumes or airborne particles, and toxic or caustic chemicals. Regularly required to communicate, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate. Frequently required to compare, analyze, and copy. Desired Qualifications Experience working in the public sector, specifically public education. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement. Bachelor's degree in Facilities Management, Engineering, Construction Management, Business Administration or related field preferred. Facility Management Professional (FMP). Certified Facility Manager (CFM). APPA Facilities Professional credentials or related industry certifications. Seven plus (7) years of experience in construction, building maintenance, building inspections, mechanical systems and leadership; experience in maintenance management in the public sector or industry is strongly preferred. Experience supporting capital projects, contract administration, or facility planning preferred. Working knowledge of building systems, facility operations, and construction processes. Proficiency with Computerized Maintenance Management Systems (CMMS), project tracking systems, and Microsoft Office applications. Ability to analyze operational, project, and financial data. Operating knowledge of work order management system and Oracle required within 1 month after hire; English language skills required; oral and written fluency in a second language may be preferred or required based on building assignment. #J-18808-Ljbffr Cherry Creek School District